Executive Personal Assistant

Hala Call; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading telecommunications company in Riyadh is looking for an Executive Personal Assistant to support the CEO. The role involves managing the CEO's calendar, coordinating meetings, and ensuring effective communication across teams. Candidates should have 3-5 years of experience as an executive assistant, demonstrating strong organizational abilities and professionalism. This position offers the chance to work closely with the CEO, contributing significantly to the company's operations and strategy.

Qualifications

• Minimum of 3 years and maximum of 5 years of experience as an executive or personal assistant.
• Ability to handle sensitive and confidential information with discretion.
• Exceptional organizational and time management skills.

Responsibilities

• Manage the CEO’s calendar and priorities.
• Prepare agendas and briefing notes for meetings.
• Monitor execution of agreed actions and follow up with teams.

Skills

Excellent organizational and follow-up skills

Strong written and verbal communication (English required; Arabic is a plus)

High level of professionalism and discretion

Ability to manage multiple priorities calmly

Tech-savvy

Tools

Microsoft Office Suite

Collaboration tools

Job description

Executive Personal Assistant to the CEO

Company: Hala Call (KSA)

Reporting to: Founder & CEO

Role Overview

We are looking for a highly organized, proactive, and trusted Executive Personal Assistant to support the Founder & CEO of a fast-growing telecommunications company.

This role goes far beyond traditional administrative work. The Executive PA will act as the CEO’s execution partner, ensuring follow-ups, coordination, communication discipline, and daily organization across internal teams, customers, partners, and stakeholders.

This role requires maturity, discretion, discipline, and strong follow-through.

Key Responsibilities

• CEO Support & Time Management
• Manage the CEO’s calendar and priorities
• Schedule and organize internal and external meetings
• Prepare agendas and briefing notes before meetings
• Ensure meetings are purposeful and time-efficient
• Protect the CEO’s time by filtering noise and interruptions

Meeting Management & Follow‑Up

• Attend key meetings (internal and external when required)
• Capture decisions, action items, and responsibilities
• Send structured follow‑up emails after meetings
• Track execution of agreed actions
• Ensure no decision or commitment is lost or forgotten

Internal Coordination & Execution Tracking

• Follow up with department heads on assigned tasks
• Track deadlines, progress, and blockers
• Maintain execution lists and status updatesEscalate delays or risks professionally and on time
• Ensure alignment between teams

Communication & Documentation

• Ensure official communication is done via email
• Draft and organize professional emails on behalf of the CEO
• Maintain organized records of decisions and correspondence
• Coordinate with internal teams, partners, and customers
• Ensure clarity, traceability, and professionalism in communication

External Coordination

• Coordinate meetings and follow‑ups with:
• Customers
• Partners
• Operators
• Consultants
• Service providers
• Handle logistics, scheduling, and documentation
• Never negotiate — only coordinate and follow through

Governance & Process Support

• Support the CEO in enforcing internal processes and discipline
• Help maintain structure and organization across the company
• Ensure teams follow agreed workflows and timelines
• Prepare weekly summaries and status updates for the CEO

What This Role Is NOT

• Not a secretary role
• Not a decision‑making role
• Not a sales role
• Not a technical role
• Not a personal errands role

This role is about execution, coordination, and discipline.

Required Skills & Profile

• Excellent organizational and follow‑up skills
• Strong written and verbal communication (English required; Arabic is a plus)
• High level of professionalism and discretion
• Ability to manage multiple priorities calmly
• Strong sense of responsibility and ownership
• Comfortable dealing with senior stakeholders
• Tech‑savvy (email, calendars, documents, basic tools)

Preferred Background

• Executive Assistant or Office Manager experience
• Project coordination or operations support experience
• Experience working with founders or senior executives
• Background in fast‑paced or startup environments is a plus

Personal Traits We Value

• Reliable and disciplined
• Detail‑oriented but not slow
• Calm under pressure
• Respectful and confident
• Loyal and trustworthy
• Able to say “no” politely when needed

Why This Role Is Important

• You will work directly with the Founder & CEO
• You will see the full picture of the business
• You will be trusted with sensitive information
• You will play a key role in keeping the company organized and focused

This role can grow into a Chief of Staff–type position over time.

Eligibility & Experience

• Minimum of 3 years and maximum of 5 years of experience as an executive or personal assistant, preferably supporting senior leadership.
• Proven ability to manage multiple priorities in a fast‑paced, hybrid work environment.
• Exceptional organizational and time management skills with keen attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to work independently and proactively anticipate executive needs.
• Excellent interpersonal skills and a professional demeanor.
• Strong problem‑solving abilities and resourcefulness.
• Flexibility to adapt to changing priorities and schedules.