Executive Assistant

Jobs for Humanity; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A collaborative firm in Riyadh is seeking a highly organized Executive Assistant to support senior executives and manage office operations. The ideal candidate should have at least 3 years of corporate experience, proficient in Microsoft Office, and possess strong communication skills. This role involves managing schedules, preparing documents, and ensuring effective communication with stakeholders, all while upholding confidentiality.

Qualifications

• 3+ years of experience as an Executive Assistant in a corporate environment.
• Advanced proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills in English.

Responsibilities

• Manage executives' calendars and coordinate travel arrangements.
• Prepare and edit reports, presentations, and other documents.
• Assist in planning and coordinating company events and meetings.

Skills

Organizational skills

Communication skills

Confidentiality

Time management

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Overview

Kanz is partnering with Faden Media to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Job location: Riyadh, Saudi Arabia. We are seeking a highly organized and efficient Executive Assistant to join our team. The Executive Assistant will play a crucial role in supporting senior executives and ensuring smooth day-to-day operations of our office.

Responsibilities

• Manage executives' calendars, schedule meetings, and coordinate travel arrangements
• Handle confidential information and correspondence with utmost discretion
• Prepare and edit reports, presentations, and other documents
• Act as a liaison between executives and internal/external stakeholders
• Organize and maintain filing systems, both digital and physical
• Manage incoming calls, emails, and other communications
• Assist in planning and coordinating company events and meetings
• Perform administrative tasks such as expense reporting and office supply management
• Prioritize and manage multiple projects simultaneously
• Provide general support to visitors and guests

Qualifications

• Bachelor's degree in Business Administration or related field
• Minimum of 3 years of experience as an Executive Assistant, preferably in a corporate environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in English
• Strong organizational and time management skills
• Ability to maintain a high level of confidentiality and discretion
• Exceptional attention to detail and accuracy
• Proactive problem-solving abilities and critical thinking skills
• Flexibility to adapt to changing priorities and deadlines
• Professional demeanor and ability to interact with senior executives and stakeholders
• Knowledge of office management systems and procedures
• Familiarity with Saudi Arabian business culture and etiquette is a plus