Engineering Coordinator - Fairmont the Red Sea

FAIRMONT; Umluj; On-site; SAR 200,000 - 300,000; Full time

Job summary

A luxury hotel brand is seeking an Engineering Coordinator in Umluj, Saudi Arabia. This role is critical in delivering administrative and coordination support within the Engineering Department, ensuring effective communication, safety compliance, and a high standard of documentation. The ideal candidate has at least 2 years of experience in an engineering or administrative role, is proficient in MS Office, and has strong organizational skills. Flexibility for weekends and holidays is also required for this position.

Qualifications

• Minimum of 2 years’ experience in coordination or administrative role within engineering or hospitality.
• Fluency in English required; Arabic or additional languages preferred.
• Flexibility to work weekends, evenings, or holidays as needed.

Responsibilities

• Support the Engineering Department with administrative services.
• Coordinate team attendance and shift rosters.
• Maintain well-organized records for compliance and documentation.

Skills

Proficiency in MS Office

Organizational abilities

Effective communication skills

Familiarity with CMMS

Multitasking

Education

High school diploma

Diploma or degree in administration, engineering, or related discipline

Job description

Job Description

Job Purpose :

The Engineering Coordinator supports the smooth and efficient functioning of the Engineering Department by delivering high-quality administrative, reporting, and coordination services. The role ensures effective communication, timely workflow, regulatory compliance, and the consistent upholding of safety and environmental standards.

Primary Responsibilities :

Administrative & Coordination Support

Maintain well-organized records of work orders, maintenance logs, permits, safety files, inspection reports, and departmental documentation.

Prepare, update, and circulate preventive maintenance schedules for all equipment and facilities.

Compile and submit daily, weekly, and monthly engineering reports, dashboards, and KPIs.

Coordinate team attendance, timekeeping, and shift rosters.

Coordinate team attendance, timekeeping, and shift rosters.

Assist the Director of Engineering with preparing meeting agendas, minutes, presentations, and departmental updates.

Act as a communication conduit between engineering, internal departments, and external vendors.

Vendor & Work Order Management

Schedule, track, and follow up on vendor and contractor visits, inspections, and service reports.

Assign and update work orders in the CMMS; ensure accurate data entry and timely closure.

Respond to internal maintenance requests and ensure timely escalation and follow‑up.

Procurement & Inventory

Maintain inventory of spare parts, tools, and consumables; raise purchase requests as needed.

Liaise with Procurement on quotations, POs, deliveries, and invoice follow‑ups.

Monitor supplier timelines and ensure proper documentation.

Safety & Compliance

Ensure all engineering safety documentation, permits, and compliance checklists remain current.

Coordinate safety trainings, certification schedules, and toolbox meetings.

Record and report incidents and near‑misses; assist with safety audits and emergency drills.

Sustainability & Environmental Reporting

Track and update energy, water, and waste data for environmental performance reporting.

Support departmental energy‑saving initiatives and Environmental Management System (EMS) compliance.

Promote sustainability awareness within the Engineering team.

Qualifications

Knowledge & Experience :

High school diploma required; diploma or degree in administration, engineering, or related discipline preferred.

Minimum of 2 years’ experience in a coordinator or administrative role within engineering, facilities, or hospitality.

Strong proficiency in MS Office, especially Excel, Word, and Outlook.

Familiarity with maintenance systems (CMMS, FCS, Opera Engineering Module) is an advantage.

Strong organizational and time‑management abilities.

Effective written and verbal communication skills.

Basic knowledge of engineering processes, hotel systems, and technical terminology.

Understanding of safety and environmental standards in hospitality is a plus.

Fluency in English required; Arabic or additional languages preferred.

Flexibility to work weekends, evenings, or holidays as needed.

Competencies :

• Highly detail‑oriented with strong organizational skills.
• Excellent coordination and multitasking capabilities.
• Strong communication and interpersonal skills.
• Proactive, reliable, and solution‑oriented.
• Able to work collaboratively within a diverse team environment.

Additional Information

• Attention to Detail: Meticulous and highly accurate in numerical data and report preparation.
• Time Management: Proven ability to meet stringent deadlines in a high‑pressure environment.
• Integrity: Possesses the highest ethical standards regarding financial controls and confidentiality.
• Communication: Excellent interpersonal skills for dealing effectively with departmental heads and external auditors.
• Understanding of Ultra‑Luxury guest expectations and brand alignment.
• Experience in project coordination, scheduling, and document control during pre‑Opening stages.
• Experience in pre‑opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with Luxury standards.