Document Controller - Saudi Natioal

Egis Group; Eastern Province; On-site; SAR 131,000 - 188,000; Full time

Job summary

A leading project management firm is seeking a detail-oriented Document Controller to join the team in Khafji, Saudi Arabia. The successful candidate will implement and maintain an effective document management system while ensuring compliance with legal and project standards. Responsibilities include managing document flow, ensuring accuracy, and preparing status reports. Ideal candidates should possess a Bachelor's degree and 5 years of relevant experience, along with proficiency in document management systems and strong organisational skills.

Qualifications

• 5 years of experience in document control or a similar role.
• Strong knowledge of document control processes and procedures.
• Familiarity with industry-specific standards and regulations.

Responsibilities

• Implement and maintain a comprehensive document management system.
• Control and monitor the flow of documents within the organisation.
• Generate regular reports on document control activities.

Skills

Attention to detail

Organisational skills

Analytical abilities

Problem-solving abilities

Communication skills

Collaboration

Education

Bachelor's degree in business administration or related field

Tools

Document management systems

Microsoft Office Suite (Excel, Word)

Job description

Job Description

We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.

• Implement and maintain a comprehensive document management system for all project documents
• Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards
• Control and monitor the flow of documents within the organisation
• Distribute documents to relevant parties promptly and efficiently
• Track and manage document review and approval processes
• Organise and maintain physical and electronic document storage systems
• Ensure documents are easily retrievable and secure from unauthorised access
• Manage and control document revisions, tracking all changes and maintaining a revision register
• Ensure all documents comply with relevant legal, regulatory, and project-specific standards
• Generate regular reports on document control activities and provide status updates to project managers and stakeholders
• Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control
• Communicate document control processes and requirements clearly and effectively
• Regularly review and update document control procedures to align with best practices and standards

Qualifications

• Bachelor's degree in business administration, information management, or a related field
• 5 years of experience in document control or a similar role
• Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)
• Strong knowledge of document control processes and procedures
• Familiarity with industry-specific standards and regulations
• Excellent attention to detail and organisational skills
• Strong analytical and problem-solving abilitiesEffective communication skills, both written and verbal
• Ability to work under pressure and meet deadlines
• Capability to work collaboratively with various stakeholders
• Arabic language skills are highly desirable due to the job location