Document Controller

El Seif; Riyadh Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prominent construction firm in Saudi Arabia is seeking a Document Controller to manage comprehensive documentation processes. The role involves ensuring compliance with project standards, coordinating revisions, and maintaining confidentiality of documents. Candidates must have relevant educational qualifications and experience, with proficiency in document management systems like Aconex. This full-time position offers standard benefits including Health Coverage and performance bonuses, alongside opportunities for professional development.

Benefits

Paid annual leave

Public holidays

Living allowances

Healthcare coverage

End of service benefits

Performance bonus

Training and development opportunities

Qualifications

• Bachelor's degree or equivalent in relevant fields is required.
• Previous experience as a Document Controller is essential.
• Expertise in Aconex or similar Document Management Software is necessary.

Responsibilities

• Establish and maintain comprehensive document control system for project submissions.
• Ensure compliance with project document control procedures.
• Coordinate with teams to verify document revisions and approval status.

Skills

Document Management System

Reporting

Problem-Solving

Teamwork

Quality Assurance & Compliance

Microsoft Office

Attention to Detail

Aconex Software Expert

Education

Bachelor of Humanities Arts / Intermediate Pre-Engineering

Job description

Job Description

Building the Future - One Project at a Time!

At El Seif, we embrace and embody our core values of excellence, integrity, and innovation in every aspect of our work from meticulous planning to expert construction, we consistently uphold the highest standards of excellence, ensuring that our projects are delivered with precision and attention to detail. With half a century of diverse experiences across a wide range of industries, ranging from public infrastructure to military and defense applications, we have honed our expertise and gained indispensable insights that enable us to tackle complex challenges and maintain our standard of delivering exceptional results. Our forward-thinking approach sets us apart as a trusted partner in the construction industry. By continuously pushing the boundaries of innovation, we strive to pioneer the future of construction, creating sustainable and impactful solutions that leave a lasting legacy.

Excellence, Integrity and, Innovation - every step of the way.

Responsibilities

• Establish and maintain a comprehensive document control system for project submittals, correspondence, drawings, and reports.
• Register, track, and control incoming and outgoing material submittals, shop drawings, method statements, RFIs, MIRs, WIRs, NCRs, and transmittals.
• Ensure all documents are submitted and distributed according to project document control procedures and client requirements (e.g., Aramco standards).
• Maintain accurate logs, registers, and filing systems for all controlled documents-both soft and hard copies.
• Monitor document submission schedules and follow up with engineers, vendors, and subcontractors to ensure timely updates.
• Coordinate with Project Managers, QA / QC, and Engineering teams to verify document revisions and approval status.
• Ensure the latest revisions of drawings and submittals are issued to the site team to prevent outdated information from being used.
• Support the preparation of handover documentation, as-built drawings, O&M manuals, and final project records.
• Manage document flow via internal systems or client platforms such as ESEC Portal, Aconex, or SharePoint.
• Maintain confidentiality and ensure all documents are handled in accordance with company data security policies.

Qualifications

• Education: Bachelor of Humanities Arts / Intermediate Pre-Engineering
• Experience: Previous Experience as Document Controller
• Document Management System
• Reporting
• Problem-Solving Team work
• Quality Assurance & Compliance
• Microsoft Office
• Attention to Detail & Time Management
• Aconex Software Expert

Additional Info

This is a Full-time job offering standard benefits such as paid annual leave, public holidays, living allowances, healthcare coverage, and end of service benefits. We also offer discretionary benefits such as a performance bonus and merit increase along with training and development opportunities if eligible.