Conference Producer

Tahaluf; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

An innovative event management firm in Riyadh is seeking a Conference Producer to manage and produce high-level industry conferences. You will be responsible for liaising with experts and managing event logistics while contributing to the growth of the company's portfolio. The ideal candidate has at least two years of experience in conference production and strong communication skills in English. This role comes with various benefits, including a competitive bonus, medical insurance, and an international relocation package.

Benefits

Competitive bonus

BUPA Medical Insurance

25 days annual leave

Remote working on Sundays

Wellbeing benefits

Residency visa sponsorship

School fees contribution

Flight allowance for expats

Qualifications

• Minimum two years' experience in conference production.
• Experience in a research‑based role.
• Brand and market awareness.

Responsibilities

• Produce high‑level relevant industry conference programmes.
• Liaise with key professionals and institutions for conference production.
• Engage with recommended speakers and confirm their attendance.
• Maintain and update the speaker database.
• Prepare and communicate creative brief documents.

Skills

Fluent English speaking and writing skills

Computer literacy

Commercial awareness

Copywriting skills

Education

Degree level education or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

We are building awe‑inspiring experiences, launching award‑winning brands, and scaling faster than any event organiser in history. Take a leap with Tahaluf, and seize the opportunity to work in a highly dynamic, start‑up‑style environment.

• Work within a highly dynamic business with the energy and style of a start‑up.
• Help build a business that is launching new products and events at scale.
• Accelerate your career and make a real impact.

What you will do

The team is looking for a Conference Producer who demonstrates a finger on the pulse of our fast‑paced, ever‑changing industry. The successful candidate will confidently speak to expert speakers worldwide, sell the unique opportunity to showcase their knowledge and expertise, and manage the speakers and show order on‑site with meticulous organisational skills.

Key Responsibilities

• Produce high‑level relevant industry conference programmes.
• Liaise with key professionals, institutions, and companies for conference production.
• Engage with recommended speakers and confirm their attendance.
• Maintain and update the speaker database with current, accurate listings.
• Prepare and communicate creative brief documents to the marketing team.
• Lead tele‑sales briefs and set follow‑up meetings to track progress.
• Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.
• Assist the sponsorship team by providing leads and attending sales meetings as appropriate.
• Mentor other conference producers within the team.
• Conduct a post‑show analysis of the event, including job title analysis.

Market Research and Industry Networks

• Research topics with relevant industry professionals and the target market.
• Develop new conference ideas and programme content through meetings and tele‑research with key experts.
• Collaborate with the Director and sales team to generate ideas for enhancing the conference portfolio, recommending at least two new conference tracks per existing event.
• Identify key opinion leaders, institutions, and companies related to the event.
• Build and maintain relationships to develop conferences with relevant topics and speakers.
• Provide a list of leading specialist hospitals related to the event.
• Explore additional add‑ons such as workshops, poster sessions, and partnership with associations to attract more delegates.

Speaker & Delegate Liaison

• Liaise and network with speakers, exhibitors, and delegates on‑site to maintain customer service standards, resolve queries, and gain feedback, targeting at least ten meetings per event day.
• Assist with on‑site duties as required for the duration of the event, which may require longer working hours.

What you will bring

• Degree level education or equivalent.

What you will need

• Minimum two years' experience in conference production.
• Fluent English speaking and writing skills for individuals and groups.
• Computer literacy and proficiency with Microsoft Word and Excel.
• Commercial awareness.
• Experience in a research‑based role.
• Copywriting skills.
• Brand and market awareness.

What would be helpful

• Arabic speaking.
• Scientific background.
• Related industry/event knowledge.
• Conference production role experience.

What you will get

• Competitive bonus.
• BUPA Medical Insurance for you and your family.
• 25 days annual leave.
• Remote working on Sundays.
• Working anywhere – one month every year.
• Wellbeing benefits.
• Residency visa including yearly dependent fees.
• School fees contribution, SAR 40,000 per child per year (up to three children).
• Individual annual flight allowance for expats.

International Relocation Package

• Paid flight to Riyadh for you and your family (up to three children).
• 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one‑off payment of SAR 5,000.
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs.
• Individual paid flight home and an end‑of‑service gratuity payment when leaving the company.

Local Relocation Package

• Paid flight to Riyadh – individual and family (up to three children).
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one‑off payment of SAR 5,000.
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs.
• If eligible.

EEO Statement

We accept difference, celebrate it, and welcome applicants from all backgrounds. We provide a disability‑friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.