Administrative Assistant - InterContinental Jeddah

InterContinental Hotels Group; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A global hotel group in Saudi Arabia is seeking an Administrative Support professional for its Food & Beverage Department. The role involves providing clerical assistance, preparing reports, and coordinating with vendors for supplies. Candidates should have strong communication skills and be able to handle various administrative tasks efficiently. Experience in a similar role is preferred. This position offers a dynamic work environment in the hospitality sector.

Responsibilities

• Provide general administrative support to the Hotel F&B Department.
• Assist with preparation of department reports and presentations.
• Coordinate with Procurement and vendors on store supplies.
• Ensure department processes are in line with company requirements.

Job description

Job Responsibility

• Provide general administrative support to the Hotel F&B Department
• Provide general clerical and project based administrative support
• Assist with preparation of department reports and presentations
• Good communication skills with the team
• Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
• Ensure that the department’s processes are in line with company requirements
• Any other duties as may reasonably be requested by the management team
• Other analysis and follow-up as required by the Hotel F&B Department.

Administrative Support: Maintain the office on a day to day basis. Assist the Hotel F&B Department in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements administrative support systems to improve productivity and operational effectiveness.

Operational Support: Coordinates daily replacements for all Hotel F&B Department outlet locations as needed and assists in moving labour throughout the day. maintaining records and preparing reports. Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as a point of contact for visitors, time clocks for time and attendance reporting, and as a key contact in the event of emergency. Communicates, coordinates and facilitates response to Hotel F&B Department operation needs; tracks and follows up as necessary to ensure closure.