Administrative Assistant - InterContinental Jeddah

IHG; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A global hospitality company in Saudi Arabia is looking for an Administrative Support professional for their Hotel F&B Department. The role involves providing clerical support, assisting in preparing reports, and maintaining operational effectiveness. Candidates should possess strong communication skills, and coordination abilities with vendors is essential. The position requires a proactive approach to assist with day-to-day department operations and ensure compliance with company requirements.

Qualifications

• Strong communication skills for team collaboration.
• Ability to coordinate with procurement and vendors.
• Proficiency in preparing reports and maintaining records.

Responsibilities

• Provide general administrative support to the Hotel F&B Department.
• Assist with preparation of department reports and presentations.
• Maintain office operations and scheduling.

Job description

Job Responsibility

• Provide general administrative support to the Hotel F&B Department
• Provide general clerical and project based administrative support
• Assist with preparation of department reports and presentations
• Good communication skills with the team
• Co‑ordination with Procurement and vendors on store supplies and placing orders where necessary
• Ensure that the department’s processes are in line with company requirements
• Any other duties as may reasonably be requested by the management team
• Other analysis and follow‑up as required by the Hotel F&B Department.

Administrative Support: Maintain the office on a day to day basis. Assist the Hotel F&B Department in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements administrative support systems to improve productivity and operational effectiveness.

Operational Support: Coordinates daily replacements for all Hotel F&B Department outlet locations as needed and assists in moving labour throughout the day. Maintaining records and preparing reports. Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as a point of contact for visitors, time clocks for time and attendance reporting, and as a key contact in the event of emergency. Communicates, coordinates and facilitates response to Hotel F&B Department operation needs; tracks and follows up as necessary to ensure closure.