Admin Officer – Legal Department

Aiduk Group; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A legal services firm based in Saudi Arabia is seeking a skilled professional to manage legal documentation and regulatory compliance. The ideal candidate will coordinate with government authorities, assist the legal team with documentation, and ensure confidentiality. Strong skills in legal administration, knowledge of Saudi regulations, and effective communication in Arabic and English are vital. This role involves supporting HR processes concerning legal matters and maintaining compliance with local laws and regulations.

Qualifications

• Experience in legal document drafting and maintaining confidentiality.
• Familiarity with Saudi labor law and corporate compliance.
• Proficient in communicating with government departments.

Responsibilities

• Manage legal documents and correspondence.
• Assist with regulatory compliance under Saudi law.
• Liaise with government authorities for filings and registrations.
• Support HR functions related to legal documentation.

Skills

Legal Administration

Knowledge of KSA Laws & Regulations

Government Liaison & Portal Handling

Office & Administrative Skills

Communication Skills

Organizational & Time Management Skills

Attention to Detail

Problem-Solving & Initiative

Professionalism & Confidentiality

Tools

MS Office (Word, Excel, Outlook)

Job description

Manage, organize, and maintain all legal documentation, contracts, and correspondence.

Assist the legal team with filing, record-keeping, and regulatory compliance under Saudi labor and corporate law.

Liaise with government authorities, official portals, and regulatory bodies (e.g., Ministry of Commerce, Ministry of Labor, SAGIA, and courts) to complete registrations, approvals, and filings.

Coordinate with external legal counsel, courts, and relevant government authorities.

Prepare reports, maintain legal databases, and ensure confidentiality of documents and information.

Support HR and administrative functions related to employment contracts, labor compliance, and legal documentation.

Follow up on legal deadlines, renewals, and approvals to ensure compliance with KSA regulations.

Assist in internal audits, compliance reviews, and legal reporting requirements.

Skills

1. Legal Administration

• Legal document drafting, contracts, and record keeping
• Filing, archiving, and maintaining confidentiality

1. Knowledge of KSA Laws & Regulations

• Saudi labor law, commercial regulations
• Corporate compliance requirements
• Government procedures for registration and approvals

1. Government Liaison & Portal Handling

• Ability to submit forms and filings on government portals (e.g., Ministry of Commerce, Ministry of Labor, SAGIA)
• Communicate effectively with government departments and courts

1. Office & Administrative Skills

• Proficiency in MS Office (Word, Excel, Outlook)
• Database management for contracts and legal records
• Reporting and document formatting

Communication Skills

• Fluent Arabic (essential)
• Good English (business/legal correspondence)
• French is a plus for Moroccan candidates
• Additional local dialect understanding for Egyptian candidates is an advantage

Organizational & Time Management Skills

• Track deadlines for contracts, legal filings, and government submissions
• Multi-tasking and prioritization

Attention to Detail

• Ensure accuracy in legal documents, contracts, and government filings
• Avoid mistakes that could delay approvals

Problem-Solving & Initiative

• Ability to handle unexpected legal/admin issues
• Resolve queries from government departments efficiently

Professionalism & Confidentiality

• Handle sensitive documents and information with discretion
• Follow workplace ethics and compliance rules