Account Payable

AccorHotels; Saudi Arabia; On-site; SAR 112,000 - 150,000; Full time

Job summary

A luxury hotel chain in Saudi Arabia is seeking an Accounts Payable Clerk to maintain financial records by processing vendor invoices and purchase orders. The ideal candidate will have a diploma, at least 2-3 years of accounting experience, and proficiency in Microsoft Office, particularly Excel. This role requires strong attention to detail and the ability to manage vendor relationships efficiently. The position offers a unique opportunity to be part of an ultra-luxury resort setting with a commitment to excellence.

Qualifications

• Oral and written fluency in English is required.
• Knowledge of Microsoft Office, primarily Excel and Word.
• Experience in accounting with at least 1 year in accounts payable in a hotel.

Responsibilities

• Maintain a system of purchase orders, receipts, and invoices for hotel payables.
• Verify invoices with supporting documents, coding them accurately.
• Reconcile vendor statements monthly and resolve discrepancies.

Skills

Fluency in English

Microsoft Office (Excel, Word)

Team player

Customer-oriented

Education

Diploma

Tools

Accounting software

Job description

Company description

Raffles and Fairmont the Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort with 361 rooms, eleven distinct dining concepts, including an overwater restaurant with views of the Red Sea and the mangroves, and a spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world-class golf destination. It will set new standards in sustainable development, positioned on 200 km of untouched coastline, an archipelago of more than 90 unspoiled islands, dormant volcanoes, rich marine habitat, and ancient archaeological sites.

Job description

The position

Maintain a system of purchase orders, receipts, invoices, and cheque requests in order to promptly and adequately support, document, and process for payment all hotel payables according to the company's policies and procedures. To ensure payments are made in a timely and accurate manner; all relevant records are completed and accurately posted; accurate aging of all accounts which are reconciled to the General Ledger control account.

Key roles & responsibilities

• Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO, AFE, contract, etc.
• Verify the invoices to check the unit of issue, unit price, quantity, extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective department heads or division heads.
• Ensure invoices are correctly posted into system either manually or through the FMC upload file.
• Maintain approved up-to-date vendor/supplier database on the accounts payable system.
• Print and submit cheques with all supporting documents to the Director of Finance and General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
• Maintain a close working relationship with the purchasing, receiving, and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing with the General Ledger.

Qualifications

Personal attributes

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have commitment to follow all local and corporate policies and procedures.
• Pleasant personality.
• Neat appearance.
• Oral and written fluency in English.
• Display initiative.
• Team player.
• Customer/people oriented.

Qualifications

• Diploma holder would be preferred.
• Knowledge of Microsoft Office mainly Excel and Word.
• Knowledge of any accounting system will be an advantage.

Experience

• Minimum of 2-3 years experience in accounting with at least 1 year in accounts payable in a hotel.

Additional information

• Understanding of ultra-luxury guest expectations and brand alignment.
• Experience in project coordination, scheduling, and document control during pre-opening stages.
• Experience in pre-opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with luxury standards.