Senior Executive Assistant

Citi; Ciudad de México; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading financial services firm in Mexico City is seeking a Senior Executive Assistant to support high-level management. Responsibilities include calendar management, arranging meetings, travel coordination, and handling administrative tasks. The ideal candidate has a bachelor's degree, office administration experience, and is highly proficient in Microsoft Office. Strong communication skills and attention to detail are essential for this full-time role.

Formación

• Experience in a large financial services organization is preferred.
• English fluency is required.

Responsabilidades

• Supports a C16 level manager and manages day-to-day calendars.
• Coordinates appointments, meetings, and conference calls.
• Prepares travel arrangements and tracks expense reports.

Conocimientos

Office administration experience

Microsoft Office proficiency

Written and verbal communication skills

Ability to learn new systems

Self-motivated and detail-oriented

Educación

Bachelor's/University degree or equivalent experience

Descripción del empleo

Overview

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports and special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education

• Bachelor's/University degree or equivalent experience
• English fluency is required

Job Family Group: Business Strategy, Management & Administration

Job Family: Administrative Support

Time Type: Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. View Citi’s EEO Policy Statement and the Know Your Rights poster.