Senior Administrative Assistant

McDermott International, Ltd; Altamira; Presencial; MXN 200,000 - 250,000; Jornada completa

Descripción de la vacante

A global engineering firm is seeking a Senior Administrative Assistant to provide support to their team. The ideal candidate will have 5+ years of experience, strong organizational abilities, and proficiency in Microsoft Office. Responsibilities include managing schedules, coordinating meetings, and maintaining documentation. This position offers an opportunity to contribute to impactful projects in the energy sector.

Formación

• Minimum 3 to 5 years of Administrative Assistant experience in a corporate setting.
• In-depth knowledge of business procedures and formats.
• Extremely organized with superb accuracy.

Responsabilidades

• Type and proofread documents and correspondence.
• Coordinate and set up meetings and conferences.
• Maintain office supplies and other materials.

Conocimientos

Organizational skills

Problem-solving skills

Communication skills

Attention to detail

Ability to handle sensitive information

Educación

High School Diploma/GED

5+ years of relevant experience

Herramientas

Microsoft Office (PowerPoint, Excel, Word, Outlook)

Descripción del empleo

Job Overview

The Senior Administrative Assistant has developed specialized administration-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. They are skilled in a range of processes, procedures, and systems.

Responsibilities

• Type and proofread documents, correspondence, and forms
• Carry out varied assigned tasks requiring knowledge of office protocol and demonstrate an understanding of the organization, policies program, and procedure related to the work of the office
• Coordinate and set up meetings and conferences, arrange travel, and work on special projects
• Maintain the schedule of one or more individuals
• Set up and maintain a manual and electronic filing system
• Maintain office supplies and other materials required for departments or project activity
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or route them to the appropriate person
• Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required
• Assure effective mail and package distribution
• Assist Employees and Managers with general administrative requests
• Perform additional assignments under the supervisors direction
• Organize and schedule meetings and appointments
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Produce and distribute correspondence memos, letters, fax, and forms
• Review/answer emails as needed
• Maintain up-to-date employee holiday records for the team
• Maintain a contact list
• Order office supplies
• Special projects as assigned

Qualifications

• Essential Qualifications and Education:
• High School Diploma/GED
• 5+ years of relevant experience
• Minimum of 3 to 5 years of Administrative Assistant experience in a corporate setting
• In-depth knowledge of business procedures, letters, and report formats
• Ability to read and comprehend instructions, to write correspondence and memos
• Ability to write, speak, and interact clearly and professionally with all levels of management as well as external clients
• Can handle sensitive information with the highest degree of integrity and confidentiality
• Strong sense of urgency and problem-solving skills
• Ability to work well with a team and support other admins as required
• Extremely organized and detail-oriented
• Ability to juggle multiple tasks with superb accuracy
• Knowledge of business procedures, letters, and report formats
• Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.