Project Associate

ICON; Ciudad de México; Híbrido; MXN 400,000 - 600,000; Jornada completa

Descripción de la vacante

A global healthcare organization is seeking a Project Associate for a hybrid role in Mexico City. The ideal candidate will manage project-related tasks including organizing meetings, handling study information, and supporting financial processes. A Bachelor's degree in business or health sciences is preferred, alongside proficiency in MS Office. The role offers competitive salary and various benefits to foster professional development and work-life balance.

Servicios

Annual leave entitlements

Health insurance options

Retirement planning offerings

Employee Assistance Programme

Flexible optional benefits

Formación

• Experience in clinical research or CRO is advantageous.
• Strong organizational skills for project management tasks.
• Ability to work collaboratively in hybrid team environments.

Responsabilidades

• Organize project meetings and prepare materials.
• Manage study information and maintain essential documents.
• Support financial tasks like purchase order and invoice processing.

Conocimientos

Proficiency in MS Office

Strong skills in MS Word

Experience in taking meeting minutes

Organizational skills

Educación

Bachelor’s degree or equivalent

Descripción del empleo

Project Associate - Hybrid

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Project Associate

Location: Mexico City - Insurgentes Sur

Hybrid model: 3 days at office per week - 2 days from home

What you will be doing:

• Organizing project team and client meetings, including scheduling, preparing meeting materials, binders, agendas, and minutes.
• Managing study information and supplies, generating and maintaining essential documents like organizational charts, team calendars, newsletters, and project‑specific information.
• Overseeing internal and client project reporting, ensuring accuracy in reports for project status and financial tracking, along with system updates and queries.
• Supporting the project manager with financial tasks, including managing the purchase order process and processing study invoices and investigator payments.
• Preparing and maintaining study files, ensuring compliance with filing/naming guidelines in the electronic trial master file, and tracking document status.

Your profile:

• Bachelor’s degree or international equivalent in business, finance, health sciences, or a related field, preferred.
• Experience in a CRO, pharmaceutical company, or in clinical research is an advantage.
• Proficiency in computerized information systems and standard application software, including MS Office.
• Strong skills in MS Word, PowerPoint, Excel, and Outlook, with experience in maintaining Excel trackers and building PowerPoint slides.
• Experience in taking meeting minutes and facilitating and scheduling MS Teams meetings is preferred.
• Availability to work office based 3 times a week - Benito Juarez/Mexico City.

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well‑being and work‑life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements.
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24‑hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well‑being.
• Life assurance.
• Flexible country‑specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply