Mexico Office Manager

3D Infotech; Santiago de Querétaro; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A technology company in Querétaro is seeking an Office Manager responsible for overseeing day-to-day operations. This role includes logistics coordination, compliance with local labor laws, and acts as a liaison between local and U.S. teams. Ideal candidates should have experience in office management, advanced English proficiency, and strong skills in communication and organization. Benefits are according to Mexican law and the salary ranges from 15K to 20K net pesos per month.

Formación

• Proven experience in office management and imports.
• Advanced English level required.
• Strong communication skills for collaboration with U.S. teams.

Responsabilidades

• Oversee daily office operations to ensure efficiency.
• Coordinate HR-related processes including onboarding and offboarding.
• Ensure compliance with local labor laws and workplace regulations.

Conocimientos

Office management

Logistics coordination

Compliance with regulations

Advanced English

Effective communication

Herramientas

Microsoft Outlook

Microsoft Teams

Jira

Descripción del empleo

Job Description:

Office Manager | Mexico

The Office Manager is responsible for ensuring the smooth day-to‑day operation of
3D Infotech's Mexico office.
This role oversees office administration, facilities management, logistics coordination, compliance with Mexican regulations, and acts as a key liaison between local operations and U.S. leadership.

The Office Manager plays a critical role in maintaining an efficient, organized, and compliant working environment that supports engineering, operations, and cross‑functional collaboration.

This position reports directly to
our CEO/President
, as LATAM operations are being integrated under U.S. leadership.

Key Responsibilities

Office Operations & Facilities Management

• Open and close the office daily and ensure consistent office availability.
• Maintain a clean, professional, safe, and well‑organized office environment.
• Oversee daily office operations to ensure efficiency and functionality.
• Coordinate with cleaning staff and building maintenance as needed.
• Serve as the main point of contact for building management and landlord relationships.
• Manage office supplies, equipment, vendors, and facility‑related services.
• Ensure office accessibility, safety standards, and proper working conditions.

Administrative & Operational Support

• Attend and manage daily administrative duties including paperwork, emails, scheduling, and internal meetings.
• Provide administrative support to the CEO and U.S. Operations as needed.
• Organize appointments, internal meetings, and staff coordination.
• Maintain office documentation, filing systems, and internal process tracking.
• Maintain calendars and scheduling tools for internal coordination, training sessions, and visiting staff.
• Support internal tools such as Microsoft Outlook, Teams, Jira, and other company platforms.
• Prepare reports, internal presentations, summaries of activities, and documentation required by Mexico or U.S. leadership.

Logistics, Shipping & Imports

• Support shipping and logistics activities as required.
• Be fully responsible for all imports into Mexico, ensuring full compliance with Mexican regulations.
• Coordinate imports/exports, customs documentation, and logistics planning in collaboration with engineering and U.S. teams.
• Assist with travel logistics and resource coordination for engineering and application teams.
• Support fulfillment activities, including issuing invoices and purchase orders (POs) to vendors and customers.

Human Resources Coordination

• Coordinate HR‑related processes including onboarding, offboarding, attendance tracking, and employee documentation.
• Support the U.S. HR team by ensuring compliance with internal policies and accurate personnel records.
• Assist with performance review scheduling and training record maintenance.
• Serve as a point of contact for employee questions related to policies, time off, and office procedures.
• Help organize company culture initiatives, team‑building activities, and local company events.

Compliance & Legal Coordination

• Ensure all company activities in Mexico comply with local labor laws, workplace regulations, and operational requirements.
• Coordinate with external legal counsel and U.S. HR/legal teams as needed.
• Maintain accurate records for employment contracts, payroll support, benefits, tax documentation, and regulatory obligations.
• Ensure company policies are clearly communicated and consistently followed.

Internal Communication & Coordination

• Provide weekly operational updates to the CEO regarding office status, priorities, and staffing notes.
• Maintain internal tracking systems for tasks, issues, and continuous improvement.
• Support effective communication and coordination between Mexico operations and U.S. leadership.
• Manage customer databases and local operational activities.

Profile & Expectations

• Local candidate based in Mexico with proven experience in office management and imports.
• Advanced English level.
• Not entry‑level; demonstrated maturity, reliability, and professional judgment.
• Highly efficient, organized, and detail oriented.
• Strong computer skills and comfort working with digital tools and systems.
• High level of honesty, integrity, and confidentiality.
• Strong communication skills, able to collaborate effectively with engineering, operations, sales, and marketing teams.
• Good command of English for communication with the U.S. office.
• Background in engineering, accounting, sales, or marketing is
  not required
  , but the ability to communicate clearly with these departments is essential.

General Information

• Work Modality:
  Onsite.
• Schedule:
  Monday to Friday, 9:30 AM to 6:30 PM, with a one‑hour lunch break.
• Benefits:
  According to the Mexican law.
• Salary:
  Range $15K - 20K net Mexican pesos per month.