Executive Assistant - Global - Fully Remote

Atlas Assistants; A distancia; MXN 719,000 - 1,080,000; Jornada completa

Descripción de la vacante

A dynamic community of executive assistants in Veracruz is seeking an Executive Assistant to manage challenging tasks for executives. The ideal candidate will demonstrate proactive resourcefulness, excellent communication skills, and a strong ability to organize and prioritize. Responsibilities include calendar management, communication streamlining, and decision support. Previous experience in operations is essential, along with near-native English proficiency. This role offers an opportunity to significantly impact executive success and personal well-being.

Formación

• Minimum 2 years of business experience in operations or administration.
• Near-native English proficiency required.

Responsabilidades

• Manage executive’s calendar and schedule effectively.
• Streamline communication and correspondence.
• Handle diverse operational projects and travel arrangements.
• Support decision-making with data analysis.
• Provide personal support and manage executive’s personal tasks.

Conocimientos

Proactive resourcefulness

Exceptional communication skills

Organizational skills

Emotional intelligence

Ability to handle stakeholders

Adaptability

Descripción del empleo

Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants

We are more than just a service provider – we’re a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential.

Who We Are: Atlas Assistants - A Community of Growth and Excellence

Our mission is twofold:

• To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and personal fulfillment.
• To create an environment where EAs can thrive, grow, and build rewarding careers.

What sets us apart

• Supportive Culture: A nurturing environment where team members uplift each other.
• High-Performance Mindset: Commitment to excellence, pushing boundaries daily.
• Growth-Focused: Heavy investment in personal and professional development.
• Values-driven: Core values guide all decisions and actions.
• Accountability: Mutual responsibility fosters trust and reliability.
• Diversity and Inclusion: Over 80% of our team members are women across almost 20 countries, fostering a diverse and inclusive workplace.

Our EAs utilize the Atlas Executive Management System (EMS) – 11 proven systems that have helped over 100 clients achieve their goals.

At Atlas, you’ll find a community that values your growth, celebrates your success, and pushes you to reach your full potential. We offer a challenging yet supportive environment where your contributions make a real impact.

Expectations: What It Takes to Succeed Here

We're seeking an Executive Assistant who thrives on challenges, is motivated by growth, and aligns with our values. This role is ideal for someone who is proactive, resourceful, and has a track record of excellence.

• Transform Chaos with Structure: Our clients need order‑creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you’ll need to implement them proactively.
• Exemplify Proactive Resourcefulness: While we’re here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial.
• Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you’re an EA, operations specialist, or customer service pro, can you maintain high standards for your executive?

We’re seeking an Executive Assistant who excels in these areas, understanding that specific duties may vary depending on the client’s needs.

• Strategic Calendar Management:
  • Master organization skills to prioritize and schedule effectively.
  • Create systems for clarity in complex situations.
  • Proactively manage your executive’s time for optimal productivity.
• Communication Hub:
  • Streamline inboxes and manage correspondence.
  • Use emotional intelligence to handle stakeholders at all levels.
  • Synthesize complex information into clear, actionable insights.
• Operational Efficiency:
  • Anticipate needs and act proactively.
  • Manage diverse projects of varying complexity.
  • Coordinate travel arrangements with meticulous attention to detail.
• Decision Support:
  • Gather and analyze relevant data to support executive decision‑making.
  • Prepare reports and presentations as needed.
  • Offer your unique perspective to contribute to strategic discussions.
• Adaptability and Growth:
  • Thrive in a fast‑paced, ever‑changing remote environment.
  • Actively seek and implement feedback for continuous improvement.
  • Balance multiple priorities while maintaining composure under pressure.
• Executive Buffer:
  • Handle routine matters independently to free up your executive’s time.
  • Know when to involve your executive and when to make decisions autonomously.
  • Maintain confidentiality and exercise discretion in all matters.
• Personal Support:
  • Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations, personal appointments, or other personal errands.

Your day‑to‑day responsibilities will vary based on your assigned executive’s needs and preferences. Flexibility and adaptability are key, as you’ll need to seamlessly transition between professional and personal support tasks.

While the role is demanding, you’ll have the opportunity to make a significant impact on your executive’s professional success and personal well‑being.

Minimum Requirements

• Language Proficiency and Exceptional Communication Skills: Near‑native level of English proficiency in both reading and writing.
• Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client‑facing roles.