Executive Assistant & Administrative Operations (Ethereum)

Agent; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading trade organization is searching for an Executive Assistant to manage operations and support the Executive Director. This full-time, remote position involves calendar management, membership operations, and financial administration. Required qualifications include over 4 years of experience in executive support, proficiency with CRM and workflow systems, and strong organizational skills. The role demands high attention to detail, flexibility across time zones, and the ability to work in a global environment.

Formación

• 4+ years in executive support or administrative leadership roles.
• Ability to run multi-step workflows and systems.
• Strong fluency with CRM systems and internal workflow software.
• Exceptional organizational discipline and attention to detail.
• Strong written communication skills and ability to operate independently.

Responsabilidades

• Manage calendar, scheduling, and coordinate executive meetings.
• Handle membership onboarding, renewals, and CRM management.
• Generate invoices and support financial administration tasks.
• Coordinate events and logistics, including virtual meetings.
• Develop and maintain operational documentation and SOPs.

Conocimientos

Executive support

Operations management

CRM systems

Scheduling tools

Organizational skills

Descripción del empleo

Position Title: Executive Assistant & Administrative Operations

Location: Remote (EST timezone required)

Employment Type: Full-time, Remote

Compensation: $1,500 - $2,000+/month (based on experience and quality)

About the Company

The client is a leading trade organization dedicated to making Ethereum more legible and institutionally accessible. We work with major global organizations and institutions to surface integration challenges and drive adoption of Ethereum technology. Our work spans events, social media, membership operations, and strategic communications with the world's largest financial institutions.

Role Overview

We’re hiring an Executive Assistant / Operations Coordinator to serve as the operational backbone of the organization. This role supports the Executive Director by managing administrative execution, membership operations, CRM accuracy, financial administration, scheduling, and internal workflows — enabling leadership to focus on strategy, partnerships, and institutional engagement.

This is not a passive support role. It is an execution role for someone who runs systems, manages workflows, and keeps the organization operationally clean, reliable, and scalable. The role sits at the center of membership operations, internal coordination, and administrative infrastructure in a global, institutional environment with high standards and high‑profile stakeholders.

Core Responsibilities

Executive & Organizational Support

• Calendar management, meeting scheduling, inbox support, executive coordination, and cross‑timezone scheduling

• Preparation of meeting briefs, post‑meeting summaries, follow‑ups, and action tracking

• Management of organizational calendars and internal/external coordination

Membership Operations & CRM

• Administration of membership onboarding, renewals, offboarding, and reactivation workflows

• CRM management including data accuracy, segmentation, tagging, reporting, and lifecycle tracking

• Member communications, records maintenance, logo management, and internal documentation

Financial & Administrative Operations

• Invoice generation, payment tracking, collections support, AR tracking, and financial administration workflows

• Coordination with accounting systems and maintenance of financial trackers and records

• Execution of recurring administrative tasks that free leadership bandwidth

Events, Scheduling & Logistics

• Event administration including Luma setup, registration tracking, attendee coordination, and logistics support

• Scheduling and coordination of webinars, workshops, in‑person events, and member working groups

• Organizational calendar management and meeting coordination

Systems, Documentation & Operations

• Development and maintenance of SOPs, templates, trackers, and operational documentation

• File organization, record keeping, workflow standardization, and internal process improvement

• Ongoing optimization of administrative systems to support scale and reliability

Required Qualifications

• 4+ years in executive support, operations, or administrative leadership roles in structured organizations

• Proven ability to run multi‑step workflows and systems, not just tasks (onboarding, renewals, CRM, scheduling, finance admin, events)

• Strong operational fluency with CRM systems, scheduling tools, and internal workflow software

• Demonstrated experience managing high‑volume coordination without quality degradation

• Exceptional organizational discipline, prioritization, and execution reliability

• High attention to detail and data accuracy

• Strong written communication and professional correspondence skills

• Ability to operate independently, anticipate needs, and resolve issues without constant direction

• Comfort working in global, institutional environments with senior stakeholders and complex workflows

• Ability to work across time zones with flexibility for global coordination

Preferred Qualifications

• Experience supporting senior executives in complex, multi‑stakeholder organizations

• Experience in membership‑based organizations, networks, or associations

• Familiarity with financial administration, invoicing, AR tracking, and collections workflows

• Experience with event operations platforms (Luma or similar)

• Experience in fintech, blockchain, or institutional ecosystems

• Experience building SOPs, templates, and operational systems from scratch