Executive Assistant

Milestone Technologies, Inc. (Corporate); Xico; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A global IT managed services firm is seeking an Executive Assistant in Veracruz, Mexico. The role requires an experienced professional with at least 5 years supporting C-level executives in a fast-paced environment. Responsibilities include strategic calendar management, coordinating logistics for meetings, and managing complex travel arrangements. The ideal candidate will be adaptable, have expert knowledge of MS Office, and demonstrate strong organizational skills. Join a company committed to diversity and inclusion in the workplace.

Formación

• At least 5+ years of experience providing executive support in a fast-paced environment.
• Strong adaptability and capacity to shift rapidly.
• Expertise in MS Office, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams.

Responsabilidades

• Manage executive's calendar and prioritize meetings across time zones.
• Coordinate logistics for meetings and events, both in-person and virtual.
• Handle complex travel arrangements and ensure timely expense reports.

Conocimientos

Polished professional with relevant experience supporting C-level or VP

Expert knowledge of MS Office Suites

Ability to work independently

Organizational skills

Positive attitude

Descripción del empleo

Company Overview

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility.

Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market.

The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI / Automation, and ServiceNow.

Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Job Overview

Executive Assistant will be a highly resourceful team player, comfortable working in a fast‑paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise sound judgement in a variety of situations and the ability to maintain a realistic balance among multiple priorities.

You will collaborate with your colleagues and executive team to provide exceptional administrative support, manage projects and events, and optimize the executives' working time.

How You Will Make an Impact

• Provide strategic calendar management, prioritizing meetings across various time zones, and resolving scheduling conflicts.
• Coordinate logistics for all meetings, special events such as off‑sites, All Hands, team building, presential and virtual meetings, including reserving rooms, catering, etc. as required.
• Manage complex domestic and international travel arrangements and itineraries ensuring a seamless end‑to‑end experience including monitoring and managing travel delays or changes to itinerary.
• Ensure expense reports are submitted timely and accurately on Workday.
• Flexible travelling for company events as required and provide support as needed.
• Provide backup support for other Executive Assistants as needed.

What You Will Need to Succeed

• Polished professional with relevant experience supporting a fast paced C-level or VP for at least 5+ years.
• Adaptability and the capacity to shift courses rapidly and adapt to new processes.
• Expert knowledge of MS Office Suites, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams.
• Ability to work independently with an in-depth understanding of functions and procedures of the company.
• Organize, balance, prioritize and perform administrative support responsibilities, anticipating calendar events and cycles.
• Establish and work within timelines for projects and activities as required.
• Phenomenal teammate with a positive attitude.

Compensation

Estimated Pay Range :

Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job‑related knowledge, skills, experience, licenses or certifications, and location.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work.

We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success.

Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance.

Milestone also makes reasonable accommodations for disabled applicants and employees.

We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community.

Our recruitment team is looking forward to meeting you.