Executive Assistant

General Staffing; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A staffing agency is seeking a Remote Executive Assistant to support senior leadership. This role emphasizes elite calendar management, requiring 5–10+ years of experience. You will manage complex scheduling across time zones, book domestic travel, and facilitate communication with executives and stakeholders. The position offers a flexible full-time commitment with opportunities for professional growth and paid vacation. Applicants should demonstrate attention to detail, reliability under pressure, and fluency in professional English.

Servicios

12 days of paid vacation

8 national holidays

Performance-based incentives

Formación

• 5–10+ years supporting senior executives.
• Demonstrated job stability with no frequent short tenures.
• Comfort working with U.S.-based systems and websites.

Responsabilidades

• Own and manage a highly complex executive calendar.
• Book and manage frequent domestic travel after calendar mastery.
• Support personal scheduling and maintain professional communication.

Conocimientos

Elite calendar management

Fluent English C1+

Attention to detail

Proactive communication

Organizational skills

Herramientas

Microsoft Outlook

Microsoft Office Suite

Descripción del empleo

Job Title: Executive Assistant (Remote | Flexible Full-Time) Salary: $2,200 USD per month Language Requirement: English C1+ (Fully Professional) Equipment: Must have your own laptop + high-speed internet ???? Work Arrangement: Remote | Flexible Full-Time (commitment-based, not hourly) Primary coverage: U.S. Central to Eastern Time Monday to Friday Availability via email, call, and text during business hours

Role Overview We are seeking a highly experienced, resilient, and exceptionally organized Executive Assistant to support senior leadership through the Chief Administrative Officer / Chief of Staff. This role exists to offload complex calendar and scheduling responsibilities so leadership can focus on operations, strategy, and growth. The Executive Assistant will initially report exclusively to the Chief Administrative Officer, not directly to the executive. Direct interaction with the executive will be introduced gradually based on performance, reliability, and trust. This is a long-term role designed for someone who wants to grow alongside a scaling organization and take on increasing responsibility over time.

Core Priority (Non-Negotiable)

Elite calendar management is the single most critical competency for this role. No additional responsibilities will be assigned until this capability is fully demonstrated.

Key Responsibilities

• Phase 1: Calendar & Scheduling (Primary Focus) Own and manage a highly complex executive calendar. Coordinate meetings across multiple time zones and entities. Anticipate conflicts and proactively resolve scheduling issues. Protect and optimize executive time. Manage high volumes of scheduling-related email and communication.
• Phase 2: Travel Coordination (After Calendar Mastery) Book and manage frequent domestic travel. Coordinate itinerary changes and tight transitions. Ensure alignment between travel plans and calendar commitments.
• Phase 3: Expanded Administrative Support Support personal scheduling (medical, family, and logistics). Communicate professionally with executives, investors, partners, and stakeholders. Maintain a warm, human, and relationship-oriented communication style. Track follow-ups, confirmations, and action items.

Tools & Systems

Full Microsoft Outlook & Microsoft Office Suite (mandatory & currently using). Minimum 5 years of recent, professional use (10+ preferred). Comfort working with U.S.-based systems and websites. Ability to adapt to new tools as needed. VDI / VPN access may be provided depending on location.

Communication & Availability Expectations

• Fluent, professional English C1+.
• Comfortable calling and texting using a U.S. phone number (provided).
• Reachable during U.S. business hours, with flexibility for brief after-hours requests.
• Flexible schedule with variable workload; not a strict clock-in / clock-out role.

Ideal Candidate Profile

• 5–10+ years supporting senior executives.
• Demonstrated job stability (not frequent short tenures).
• Calm, composed, and reliable under pressure.
• Exceptional attention to detail.
• Professional, warm, and personable communicator.
• Highly organized and proactive.
• Seeking a long-term role, not a short-term contract.
• Growth & Longevity: Starts as flexible full-time (commitment-based) Designed to expand in scope over time. Opportunity to take on deeper operational responsibilities. Potential eligibility for performance-based incentives. Clear path to increased trust and direct executive interaction.
• 12 days of paid vacation per year (after eligibility period). 8 national holidays. Additional flexibility around U.S. holidays when applicable. Respect for work-life balance when coverage allows. May be eligible for a yearly performance bonus.

What Success Looks Like

The executive's calendar runs smoothly and predictably. Scheduling and travel stress are removed from leadership. Stakeholders experience clear, professional coordination. Operations move forward without constant follow-up. The Chief Administrative Officer regains bandwidth and focus. A long-term, trusted partnership is established.

What’s in It for You

• High-impact role supporting senior leadership in a scaling organization.
• Early involvement in a business with real traction and momentum.
• Flexible remote structure designed for experienced professionals.
• Opportunity to grow into a broader, more strategic role over time.
• Exposure to executive-level decision-making and operations.
• Professional, high-trust environment focused on execution and results.