Executive Assistant

Roads Consulting; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A medical weight loss company is seeking an Executive Assistant to support the CEO and CMO. Responsibilities include managing calendars, organizing meetings, and handling sensitive communications. Ideal candidates should have over 3 years of executive support experience, be proficient in Microsoft Office, and possess excellent communication skills in English. This full-time position is based in Monterrey, Nuevo León and requires a proactive and highly organized individual with a long-term career ambition.

Formación

• 3+ years of executive and administrative support experience.
• Excellent grammar and punctuation.
• Ability to handle confidential materials with discretion.

Responsabilidades

• Manage professional and personal calendars for the CEO and CMO.
• Coordinate and logistics for internal and external meetings.
• Screen incoming calls and prioritize requests.

Conocimientos

Executive and administrative support

Strong interpersonal communication

Attention to detail

Proficient in Microsoft Office

Proactive thinker

Ability to manage high-priority projects

Educación

Bachelor's degree (required)

Desirable: Master's Degree

Desirable: Degree from USA college

Herramientas

Microsoft Office Suite

Google Office Suite

Descripción del empleo

A medical weight loss company (USA based) is looking for a stunning Executive Assistant who supports the CEO and CMO (Chief Medical Officer) in executing their daily and quarterly tasks.

The Executive Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination.

In this role, you will work well both independently and on a team.

Your daily routines include interaction with employees of all levels, external partners, and company clients.

Education

College Diploma, Administrative management careers, Desirable: Master's Degree

Training or Expertise

High English level (Well spoken, well written).

Strong Microsoft Office or Google Office skills (Word, Excel, PowerPoint, Outlook, Teams, etc.)

Experience

3+ years of executive and administrative support (Desirable remotely for USA based companies), experience strategically supporting multiple senior leaders.

Medical background is a plus.

Job Functions

• Professional and Personal Calendar management.
• Maintain complex and detailed calendars with keen attention to detail.
• Keep reminders for CEO & CMO meetings and events.
• Manage and assist on CEO & CMO projects.
• Manage the coordination and logistics of both internal and external meetings and events.
• Ordering and purchasing merchandise on behalf of the CEO as requested.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information.
• Create, edit, and assist with occasional presentations (PowerPoints, PDF, spreadsheets).
• Arrange travels to ensure consistency in obtaining necessary travel documents including Visa / passport while maintaining expenses / credit card reconciliations necessary.
• Handle regular activities without prompting and advise in advance of any issues or delays.
• Balance multiple deadlines, schedule appointments, plan leadership meetings, capture and report out meeting minutes and maintain complex and changing calendars.
• Conserves time by completing research, capturing timelines, and responding to requests on behalf of the CEO & CMO.

Required Skills

• 3+ years of executive and administrative support.
• Desirable: Degree from USA college.
• USA culture awareness: Someone who has lived in the US for at least 4 years.
• Excellent use of grammar and punctuation.
• Strong interpersonal, written, and oral communication skills (English).
• Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, manage and oversee a variety of high‑priority projects from multiple management and professional levels successfully with minimal direction.
• Proficient with Microsoft Office or Google Office suites (Word, Excel, PowerPoint, Outlook, Teams).
• Experience in handling confidential and sensitive materials with discretion.
• Very patient, responsible, extremely punctual.
• Tact and good judgment in confidential situations, and proven experience interacting with senior management.
• Willing to learn and take on new challenges with a flexible, can‑do attitude (Looking for someone who ambitions a career with our company long‑term).
• Strong collaboration skills; with a proven track record of working in a highly matrixed organization, and with senior‑level stakeholders.
• Medical background is a plus.

Schedule

Monday to Friday from 9:00 AM – 6:00 PM EST.

However, as an exempt employee, you may be required to work beyond these hours from time to time to fulfill your responsibilities as may be necessary.

Internet and computer must be covered by the employee.

Salary

$18 – $19 per month.

Education

Bachelor's (required).

Language

English (required).