Executive Assistant

Salvo Software; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A software development company is seeking a highly organized Executive Assistant to support their executive team. This remote role requires bilingual proficiency in English and Spanish, strong organizational skills, and the ability to manage various administrative tasks efficiently. Candidates should have 4+ years of experience, fast typing skills, and be open to on-call responsibilities. The position is preferably for candidates based in Mexico or LATAM.

Formación

• 4+ years as Executive Assistant, preferably to C-suite.
• Minimum typing speed of 55 words per minute.
• Must be punctual and reliable in meeting deadlines.
• Open availability during standard work hours for on‑call responsibilities.

Responsabilidades

• Provide direct administrative support to the executive team.
• Prepare and review documents, reports, and presentations.
• Handle confidential information with discretion.
• Coordinate meetings, travel arrangements, and logistics.

Conocimientos

English proficiency

Spanish proficiency

Typing speed

Attention to detail

Organization skills

Herramientas

HubSpot

G-suite

CRM systems

Descripción del empleo

At Salvo Software, we specialize in custom software development, delivering innovative and scalable technology solutions across a variety of industries. Our team partners with global clients to design, build, and implement high-quality software that meets their unique business needs.

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. This role requires someone who thrives in a fast‑paced environment, can anticipate needs, and ensures that all administrative processes run efficiently.

Key Responsibilities

• Provide direct administrative support to the executive team, including scheduling, correspondence, and calendar management.
• Prepare and review documents, reports, and presentations with exceptional accuracy and attention to detail.
• Handle confidential information with discretion and professionalism.
• Manage email communications, prioritize incoming requests, and follow up on outstanding items.
• Coordinate meetings, travel arrangements, and logistics for executives and cross‑functional teams.
• Support data entry and record management within CRMs and internal systems.
• Track deadlines, assist in project coordination, and ensure timely completion of assigned tasks.
• Collaborate with different departments and maintain organized digital records across tools like Google Workspace and HubSpot.

To be successful in this role, you should have the following qualifications:

• 4+ years as Executive Assistant (preferable to C‑suite)
• Fast typing ability: minimum typing speed of 55+ words per minute.
• Attention to detail. Every detail counts, mention this phrase as your cover letter: Blue strawberries.
• Bilingual fluency: proficiency in both English and Spanish is required.
• Punctuality: You must be punctual and reliable in meeting deadlines.
• Organization skills and strong organizational abilities are essential for effective task management.
• Open availability: you must be available during standard work hours for on‑call responsibilities.
• Experience with data entry.
• Experience with CRM, HubSpot, Telegram, and G‑suite.

Nice to Have Skills

While not mandatory, the following skills are desirable and will be considered a plus:

• Familiarity with communication tools such as Slack or similar and CRM.
• Familiarity with project management tools such as ClickUp or similar.
• A persistent and proactive attitude, willing to follow up on deadlines and communicate with others when needed.
• A curious mindset, comfortable asking questions and seeking answers when faced with unfamiliar situations.

Job Type

• Full‑time (with slightly irregular hours).
• Remote work: This is a work‑from‑home position, preferably open to candidates based in Mexico (Guadalajara preferable) or LATAM.