Executive Administrator, Operations (Independent

Wolfram; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A technology company is seeking a highly organized Executive Administrator for its Technical Projects & Programs department. This remote role involves managing executive schedules, coordinating events, and ensuring smooth communication among staff. Candidates should have a strong command of English, excellent time management, and keen attention to detail. Familiarity with administrative tasks is preferred but not mandatory. This position offers a monthly salary of $18 to $22, depending on experience.

Formación

• Fluent in English, with strong writing skills and attention to detail.
• Excellent organizational skills and proactive nature.
• Ability to coordinate multiple projects in a fast-paced environment.

Responsabilidades

• Manage executive appointments and calendars.
• Coordinate new or existing events.
• Host stand-up meetings for reviews and preparations.
• Handle confidential information carefully.

Conocimientos

Fluency in English

Time management

Writing skills

Attention to detail

Organizational skills

Descripción del empleo

Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is looking for a highly organized and detail-oriented Executive Administrator, Operations to join its Technical Projects & Programs department.

The Executive Administrator will schedule activities for our chief executive staff, including our CEO.

This person should have an understanding of our mission, experience in performing administrative duties, and eagerness for providing professional aid to managers.

Responsibilities

• Managing executive appointments and calendars
• Coordinating new or updating existing events
• Routinely hosting stand-up meetings to review memos or prepare for events
• Carefully handling confidential or sensitive information
• Performing other administrative tasks as requested
• Maintaining a stakeholder-approved scheduling process
• Communicating between various levels of staff who wish to access or modify calendar events
• Calling in personnel who are needed mid-meeting
• Collating memos or other executive requests for later review
• Switching "modes" often to alternate between immediate and backlogged priorities
• Establishing, documenting and improving internal processes

Qualifications

• Fluent in English
• Excellent time management and the ability to meet deadlines
• Strong writing skills, attention to detail and organizational skills
• Proactivity and self-direction
• Ability to coordinate multiple projects or tasks simultaneously
• Ability to work autonomously without change to the quality of work
• Ability to adapt to changing priorities in a fast-paced environment

Preferred qualifications

• Administrative experience is a plus
• Project management experience is a plus
• Ability to use (or the willingness to learn) Wolfram Language is a plus

Location: Remote

Wolfram is an equal opportunity employer and values diversity at its company.

Women, people of color, members of the LGBTQ community, individuals with disabilities and veterans are strongly encouraged to apply.

Pay: $18, - $22, per month