Bilingual Executive Assistant

Balluff Americas; Aguascalientes; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading manufacturing company in Aguascalientes is seeking an Administrative Assistant to provide executive support and coordinate the director's schedule. Key responsibilities include organizing travel, preparing presentations, and maintaining effective communication with clients and internal teams. Candidates should hold a Bachelor's degree, be proficient in Microsoft Office, and have 2-3 years of related experience. Advanced English and Spanish skills are essential. This role is crucial for ensuring smooth administrative operations.

Formación

• Advanced English (spoken and written) essential.
• Minimum 2-3 years as an administrative or executive assistant, preferably in manufacturing companies.

Responsabilidades

• Coordinate the director's schedule and follow up on commitments.
• Prepare executive presentations and reports.
• Coordinate domestic and international travel.
• Receive and assist clients and visitors.
• Manage internal documentation and reports.

Conocimientos

Proficiency in Microsoft Office

Travel coordination

Document drafting

Educación

Bachelor’s degree in business administration or related field

Descripción del empleo

Main responsibilities:

• Coordinate the director's schedule, schedule meetings, and follow up on commitments.
• Prepare executive presentations and reports using tools such as PowerPoint, Excel, and Word.
• Coordinate domestic and international travel (itineraries, tickets, accommodation, per diem, etc.).
• Receive and assist clients, suppliers, and visitors, ensuring an excellent professional image for the company.
• Follow up on assigned administrative tasks and projects.
• Assist in the management of internal documentation and reports.
• Assist in the organization of events, meetings, or corporate visits.
• Maintain constant communication with internal and external staff, in both English and Spanish.
• Identify areas for improvement in administrative processes and propose effective solutions.

Job requirements:

• Bachelor’s degree in business administration, International Trade, International Relations, or related field.
• Advanced English (spoken and written) essential.
• Minimum 2-3 years as an administrative or executive assistant, preferably in manufacturing companies.

Skills:

• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Travel coordination and event logistics.
• Drafting of documents and executive presentations.

Key skills:

• Proactivity and initiative.
• Excellent verbal and written communication in both languages.
• Organizational skills and ability to multitask.
• Service‑oriented attitude and solution‑focused approach.
• Discretion and handling of confidential information.
• Adaptability and ability to work under pressure.