Asistente De Direccion

Xylem; Chihuahua; Presencial; MXN 600,000 - 800,000; Jornada completa

Descripción de la vacante

A leading technology firm is seeking a Senior Executive Assistant in Chihuahua, Mexico, to provide high-quality administrative support to senior managers. In this role, you'll manage their calendars, coordinate meetings and events, and facilitate effective communication within the organization. Candidates should hold a bachelor's degree with at least four years of relevant experience, possess strong organizational and communication skills, and be adept at using office management technologies. This role demands a proactive individual focused on efficiency and results.

Formación

• At least 4 years of experience in a related role or equivalent work experience.
• Experience with office management technologies.
• Ability to manage multiple tasks simultaneously.

Responsabilidades

• Manage and organize the daily schedules of senior managers.
• Schedule meetings and appointments efficiently.
• Act as the primary point of contact between executives and employees/clients.
• Generate reports and maintain internal databases.
• Manage incoming calls and emails promptly.

Conocimientos

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Problem-solving approach

Database management experience

Educación

Bachelor's degree in business administration, management, or related field

Descripción del empleo

Job Summary

As a Senior Executive Assistant, you will provide high-quality administrative and clerical assistance to our senior managers in a timely and professional manner. Your primary duties will include scheduling meetings, making travel arrangements, and organizing daily calendars. To excel in this role, you should be proactive, meet deadlines, and communicate effectively. Previous experience as an Executive Assistant and familiarity with office management technologies are essential.

Responsibilities

• Coordinate Daily Calendars: Manage and organize the daily schedules of senior managers.
• Plan Appointments and Events: Schedule meetings, appointments, and other events efficiently.
• Point of Contact: Act as the primary point of contact between executives and employees/clients.
• Create Reports and Update Databases: Regularly generate reports and maintain internal databases.
• Handle Phone Calls and Emails: Manage incoming calls and emails promptly.
• Facilitate Internal Communication: Distribute information and schedule presentations within the organization.
• Office Efficiency: Suggest more efficient ways to run the office and troubleshoot any malfunctions.
• Review and Recommend Policy Changes: Provide insights and recommend improvements to company policies.

High Impact Behaviors

• Continuous Professional Development: Professionals should be committed to lifelong learning, seeking out opportunities for self-improvement, and staying abreast of industry trends and best practices.
• Collaboration and Teamwork: Effective professionals understand the value of collaboration. They work well with others, contribute to team goals, and understand that diverse perspectives can lead to better solutions.
• Results Driven Performance: High performing professionals focus on delivering results. They set high standards for their own performance and are committed to achieving objectives efficiently and effectively.

Qualifications

• A bachelor’s degree in business administration, management, or a related field with at least 4 years experience or equivalent work experience that provides exposure to fundamental theories, principles, and concepts.
• Proficiency in Microsoft Office Suite and experience with database management.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and other office management tools.
• Excellent communication skills, both written and verbal.
• A proactive approach to problem-solving and the ability to work independently.

Preferred Qualifications

• Proficiency in project management techniques.
• Planning, Scheduling, Budgeting & Resource allocation.
• Effectively manage improvement projects throughout the project’s life cycle, ensuring strategic alignment and deliverable focus.