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Fleet Administrator
Job summary
A logistics and rental services provider in Italy is seeking a detail-oriented individual for fleet coordination. Responsibilities include managing transport schedules, coordinating billing, and monitoring fleet activity. The ideal candidate will have logistics coordination experience, strong problem-solving skills, and proficiency in MS Office. This role thrives in a dynamic environment and requires effective communication. Knowledge of SAP and SalesForce is beneficial. Join a leading firm serving diverse sectors including oil and gas and construction.
Qualifications
- Experience in administration or logistics coordination in a focused work environment.
- Highly organized and detail-oriented with adaptability to changing priorities.
- Strong written and verbal communication skills.
Responsibilities
- Maintain transportation calendar and arrange vendor transport.
- Coordinate billing and transport processes of fleet units.
- Monitor warranty items and prepare reporting on fleet activity.
- Prepare monthly, quarterly, and annual fleet reports.
Skills
Education
Maintain the transportation calendar and make arrangements with vendor for transport and install / dismantle of both units leaving and returning to the branch – includes PO’s and BOL’s to vendors
Contacting customers and vendors for daily scheduling.
Maintain Fleet Activity Report
Coordinate transport of all fleet units from manufacturer to branch – including tracking and creating PO’s and BOL’s.
Manage and update new fleet production schedule for offline dates in order for transport to be coordinated.
Ensuring transport company has all required paperwork
Ensure BOL’s are returned by transport company signed
Monitoring daily fleet activity – ensure units have moved as scheduled in and out of yard.
Prepare monthly, quarterly, and annual fleet count reports and water intrusion reports
Some travel may be required to remote sites (yards) other office locations
Fleet and Materials Inventory Maintenance
AFT’s – Approval For Transfer – doing all required paperwork to transfer units from branch to branch as required – monitoring fleet asset locations
Other duties as required
Previous experience in administration, logistics coordination, or a related role in an operationally focused work environment.
An expert problem-solver who thrives on bringing calm to chaos, being able to think calmly and clearly during challenging situations to de-escalate and provide effective solutions.
Friendly, personable, and capable of building strong, positive and respectful relationships with clients and colleagues.
Proficiency in computer skills in MS Office, with experience in SAP, NetSuite and SalesForce an asset.
A post-secondary certificate or degree in business administration or a related field is an asset but not required.
Highly organized, detail-oriented, and adaptable to changing priorities.
Self-motivated with the ability to thrive in a fast-paced, dynamic environment.
Strong communication skills, both written and verbal. BOXX Modular (Canada) is a business unit of Black Diamond Group. Black Diamond rents and sells modular space solutions and workforce accommodation solutions to customers in Canada, the United States and Australia. In North America, we also provide specialized field rentals to oil and gas industries. We serve diverse sectors including oil and gas, mining, power, construction, engineering, military, government, and education.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.