Operations Executive - Projects

FLS Group; Milano; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A global logistics firm based in Italy is seeking an Operations Executive – Projects. This role involves coordinating project logistics, managing customer communications, and overseeing shipment operations. The candidate should have experience in logistics, knowledge of project operations, and excellent communication skills. The role offers competitive compensation and opportunities for growth within a dynamic international team.

Servizi

Competitive compensation

Performance-based incentives

Career growth opportunities

Competenze

• Proven experience in an operations department or a related role, particularly in projects.
• Understanding of oversize and breakbulk project logistics.
• Fluent in English, both written and spoken.
• Good knowledge of project logistics operations, including transportation and warehousing.

Mansioni

• Coordinate booking openings and manage shipment scheduling.
• Oversee operational management of shipments including customs coordination.
• Prepare and manage shipping documentation as per project requirements.
• Handle active invoicing ensuring accuracy and timeliness.
• Communicate ongoing project status with customers.
• Maintain records of sales and operational activities.
• Prepare operational reports to update management on progress.

Conoscenze

Strategic Thinking

Sales and Negotiation

Product and Service Knowledge

Communication

Relationship Building

Strumenti

Microsoft Office suite

Cargowise operating system

Descrizione del lavoro

FLS Group is a leading international logistics and project cargo specialist, with operations across the globe. We excel in project logistics, heavy lift transportation, freight forwarding, warehousing, and engineering-driven supply chain solutions. Our reputation is built on delivering complex logistics with precision, innovation, and reliability.

The Opportunity

The Operations Executive – Projects is responsible for the operational execution of the projects assigned to them, including managing bookings, coordinating shipments, documentation, invoicing and ongoing communication with customers to ensure the success of projects and customer satisfaction.

What You’ll Do

• Coordinate booking openings and manage shipment scheduling with relevant stakeholders.
• Oversee the operational management of shipments, including coordination with customs and regulatory authorities.
• Prepare and manage all required travel and shipping documentation in line with project and regulatory requirements.
• Handle active invoicing, ensuring accuracy, timeliness, and alignment with contractual terms.
• Manage ongoing correspondence and communication with customers throughout the sales and project lifecycle.
• Work closely with internal teams to ensure alignment between client expectations and project delivery capabilities.
• Maintain accurate records of all sales and operational activities, including sales calls, presentations, shipments, and closed deals.
• Prepare regular operational reports and forecasts to update management on progress and opportunities.

What We’re Looking For

• Proven experience in an operations department or a related role, with a focus on projects.
• Understanding of the oversize and breakbulk project logistics industry.
• Fluent in English both writing and speaking.
• Proficiency with Microsoft Office suite (Excel, Word, Outlook, and PowerPoint).
• Experience with Cargowise operating system is preferred.
• Good knowledge of project logistics operations, including transportation, warehousing, and supply chain management.
• Excellent communication and negotiation skills.
• Strong socializing abilities and smart conversation.
• Ability to work independently and as part of a team.
• Strong problem‑solving and decision‑making abilities.

Key Skills

• Strategic Thinking
• Sales and Negotiation
• Product and Service Knowledge
• Communication
• Relationship Building

Why Join Us?

• Be part of a dynamic, international team driving complex logistics solutions.
• Gain exposure to challenging, large‑scale and oversize logistics operations worldwide.
• Collaborate with experienced professionals in a fast‑growing, project‑driven environment.
• Enjoy competitive compensation, performance‑based incentives, and clear career growth opportunities within a global organization.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Management and Manufacturing

Industries: Transportation, Logistics, Supply Chain and Storage