HR Specialist

ICSMilan International School; Milano; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

An international school in Milan is seeking an experienced HR Specialist to manage day-to-day human resources operations. The candidate will support new staff during onboarding, ensure compliance with payroll and GDPR regulations, and provide guidance on employee relations. Strong analytical skills, fluency in Italian and English, and a degree in a related field are required. This full-time position offers benefits such as company meals.

Servizi

Company meals

Competenze

• Proven experience as an HR Specialist or similar role in an international environment.
• Strong knowledge of payroll processes.
• High confidentiality is required.

Mansioni

• Support new staff during relocation and onboarding.
• Manage immigration procedures for new staff.
• Compile payroll metrics and ensure timely processing.
• Oversee health and safety training for all staff.

Conoscenze

Analytical skills

Proactive attitude

Organizational skills

Problem-solving skills

Confidentiality

Fluency in Italian

Fluency in English

Formazione

Bachelor’s or Master’s degree in related field

Strumenti

Zucchetti Infinity Suite

Excel

Descrizione del lavoro

Overview

ICS Milan is looking for an HR Specialist who will join our People and Culture Department and will be responsible for the day-to-day management of human resources operations. Reporting directly to the HR manager Italy and the Executive Principal of the school, the HR Specialist will manage day to day payroll, contracts, training programs, policy administration and other administrative activities of the department.

Immediate start, full-time position.

Main Responsibilities

• Support new staff during relocation and on-boarding processes;
• Manage the immigration procedures of new staff coming from abroad;
• Compile key operational payroll metrics & dashboards and follow the whole payroll process for timely and reliable processing;
• Utilize Zucchetti Infinity Suite to manage staff presence and absences;
• Manage the GDPR documentation and make sure of policy compliance;
• Manage compulsory health and safety activities and training for all staff;
• Provide support and guidance on employee relations matters, maintaining positive workplace morale and managing conflict resolution when necessary;
• Coordinate employee satisfaction surveys and give actionable insights to improve employees experience;
• Prepare periodic reports;
• Liaise with internal stakeholders (e.g. School Managers, School Principals) for any specific needs;
• Collaborate with the People & Culture Talent Business Partner Italy to finalize the contractualization of new employees and give needed support in the onboarding process;
• Liaise with the P&C Policy Officer Italy regarding policy, training and provision of courses to the staff;
• Assist HR manager and Executive Principal in day by day activities.

Requirements

• Proven past experience as an HR Specialist or in a similar role, preferably in an international and multicultural environment and/or similar field;
• Strong analytical skills and advanced knowledge of Excel;
• Knowledge of Zucchetti Infinity;
• Fluency in Italian and English is mandatory;
• Proactive attitude and work ethics;
• Strong organizational and problem solving skills;
• High confidentiality;
• Strong understanding of payroll processes;
• Bachelor’s or Master’s degree in related field preferred.

Contratto di lavoro : Tempo pieno

Benefits

• Mensa aziendale

Availability

Disponibilità : Dal lunedì al venerdì

Work location

Sede di lavoro : Di persona

Contacts

• ICS Milan
• Viale Ortles, 46 - Milano