Document Controller- Freelance

Group-IPS; Viterbo; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading engineering and architecture firm based in Italy is seeking a Freelance Document Controller to manage the documentation flow for industrial and EPC projects. The ideal candidate will have a Bachelor’s degree and over three years’ experience in EPC environments. Responsibilities include managing the document lifecycle, ensuring compliance, and collaborating with teams across projects. Proficiency in Microsoft Office and fluency in both English and Italian are essential. This position offers a permanent contract and opportunities for professional growth.

Servizi

Permanent contract

Specialized in-house trainings

Positive work environment

Equal opportunities

Competenze

• 3+ years' experience as Document Controller in EPC/engineering environments.
• Advanced proficiency in Microsoft Office (Word, Excel, SharePoint, Teams).
• Availability to travel when required.
• Immediate availability is a plus.

Mansioni

• Manage full project document lifecycle: receipt, logging, review, distribution, and archiving.
• Ensure version control, standards compliance, and traceability of technical documents.
• Collaborate with multidisciplinary teams using Microsoft Teams and Outlook.
• Conduct document audits and generate Excel reports.

Conoscenze

Document management

Version control

Communication skills

Attention to detail

Team collaboration

Fluency in English

Fluency in Italian

Flexible and adaptable

Formazione

Bachelor’s degree

Strumenti

Microsoft Office

SharePoint

Descrizione del lavoro

Group-IPS. Come join us in reshaping the future of Engineering and Architecture Projects.

Who are we? IPS is an international company with inhouse Engineering and specialized services across Project Management for industries, Automation and Architecture. EPCM expertise, more than 10 countries around the globe but an entrepreneurial and teambuilding mindset.

We are currently looking for a Freelance Document Controller to join our team and support industrial and EPCM projects in Italy, between Milan and Venice.

What is the role About?

As a Document Controller at Group-IPS, you will have a key role managing technical and engineering documentation flow, ensuring organization, accessibility, and compliance.

Your responsibilities will include:

• Manage full project document lifecycle: receipt, logging, review, distribution, and archiving in digital systems like SharePoint.
• Ensure version control, standards compliance, and traceability of technical documents (drawings, reports, contracts).
• Collaborate with multidisciplinary teams (engineering, procurement, construction) using Microsoft Teams and Outlook for efficient communication.
• Conduct document audits, generate Excel reports, and maintain distribution matrices.
• Guarantee confidentiality and regulatory compliance in the project.

Requirements

• Bachelor’s degree.
• 3+ years' experience as Document Controller in EPC/engineering environments.
• Advanced proficiency in Microsoft Office (Word, Excel, SharePoint, Teams).
• Fluent English; Italian and other languages a plus.
• Detail-oriented, team player, adaptable to international settings.
• Fluent in English and Italian.
• Availability to travel when required.
• Immediate availability is a plus.

Benefits

• Permanent contract
• Safety, Prevention and Well-being are basics for us.
• Specialized in-house trainings designed to help you to get your next career step.
• Truly a place to spread your wings: career path.
• No glass ceiling! We are committed to equal opportunities.
• Top clients and innovative projects.
• International environment and teams, with a presence in more than 10 countries.
• Great environment! with Open Office Layout for you to meet co-workers and increase the outside-the-box thinking.
• Positive Work Vibes: we love work, sport and fun.

Being an IPSer

Excellence, Innovation, Sustainability are a must in our projects. Equality, Diversity, Team Spirit, Positive Work Environment, and Career Development are the must for our people and part of our DNA.

All qualified applicants will receive consideration for employment without regard to race, religion, colour, age, sex, national origin, sexual orientation, gender identity, disability, or status.