Administrative Assistant

Gruner AG; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

An international engineering company in Milan is seeking a motivated Administrative Assistant to support the development of the Italian Department. The role involves managing daily organizational needs, facilitating communication, and organizing meetings and business trips. The ideal candidate should have at least 5 years of professional experience, full fluency in Italian and English, and strong skills in MS365 applications. This position offers a dynamic work environment with opportunities for professional growth.

Servizi

Diversity and inclusion initiatives

Opportunities for international projects

Cultural exchange programs

Competenze

• At least 5 years of relevant professional experience.
• Knowledge of French is an asset.
• Ability to learn and use specific internal tools.

Mansioni

• Support daily Department management and organizational needs.
• Interact with HR, Finance, and Communication functions.
• Organize meetings and prepare presentations.
• Coordinate business trips in collaboration with HQ.

Conoscenze

Fluent in Italian

Fluent in English

Strong command of MS365 applications

Interpersonal skills

Attention to detail

Formazione

High school diploma with a focus on Accounting or Languages

Descrizione del lavoro

Activities & Responsibilities

Gruner Stucky, to support the development and the growth of the Italian Department, is currently seeking a motivated Administrative Assistant to join the team. This is an exciting opportunity to work in an international environment thanks to the daily interaction with the other company offices in Switzerland and worldwide.

Key Responsibilities:

• Support the daily Department management/organizational needs (internal communication, fees and expenses, correspondence and PEC, procurement of goods and services; active and passive invoicing, creation/maintenance of internal databases, Quality Management System, etc.).
• Interaction with corporate staff functions (HR, Finance, Communication, etc.).
• Organization and preparation of meetings and events (presentations, minutes of meeting, etc.).
• Organization of business trips (booking, visas, etc.) in collaboration with the head office.

Requirements profile

• High school diploma with a focus on Accounting or Languages (or equivalent qualification).
• At least 5 years of relevant professional experience.
• Full fluency in Italian and English; knowledge of French is an asset.
• Strong command of MS365 applications (Outlook, Word, Excel, PowerPoint, etc.).
• Ability and willingness to learn and use specific internal tools (e.g., invoicing, project control, accounting software).
• Strong attention to detail, reliability, discretion, proactivity, and a collaborative mindset.
• Excellent interpersonal and communication skills.
• Motivation to grow within a dynamic and evolving company.

What sets us apart from others

Diversity and Inclusion

Gruner strengthens a culture of diversity and inclusion that creates a respectful and supportive work environment, valuing different perspectives and backgrounds.

International Projects

Employees have the opportunity to work on exciting and impactful international projects that expand their skills and provide global experiences.

Cultural Exchange

Gruner promotes cultural exchange through programs that allow employees to gain experiences in different countries and cultures.

Employees benefit from diverse opportunities for professional growth, including internal promotion paths and international relocation options.

We offer an environment that supports creative thinking and innovative approaches, encouraging employees to contribute ideas and work on developing new solutions.

About Gruner

Gruner plans and builds for a future worth living in

With passion and expertise, we develop sustainable solutions for challenging construction projects in the fields of buildings, infrastructure and energy. Our 1,100 employees work closely with our customers at over 35 locations in Switzerland and around the world to implement projects efficiently and innovatively. Our focus is on environmental awareness, digital innovation and the promotion of a strong corporate culture.

At Gruner, you will experience a dynamic working environment in which team spirit and personal development are very important.