Administrative Assistant

Energy Consulting group; Brindisi; Ibrido; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A data management firm in Italy is seeking an administrative professional to support leadership operations. Responsibilities include organizing meetings, managing communications, and overseeing project completion. Ideal candidates will have a university degree in Economics or Management, possess strong communication skills, and be proficient in Microsoft Office. We offer flexible working arrangements and various benefits aimed at supporting employee well-being.

Servizi

Smart working options

Performance-related bonuses

Flexible benefits platform

Private medical cover

English and languages training

Competenze

• Proficient in drafting clear and concise communications.
• Strong administrative experience in a corporate environment.
• Ability to maintain high level of integrity and confidentiality.

Mansioni

• Manage scheduling and logistics for strategic meetings.
• Oversee projects and monitor deadlines.
• Prepare and edit incoming and outgoing communications.

Conoscenze

Communication skills

Organizational skills

Leadership skills

Problem-solving skills

Teamwork

Formazione

University Education in Economics or Management or similar

Strumenti

Microsoft Office (Outlook, Word, Excel, Power Point)

Descrizione del lavoro

Job Description Summary

The primary responsibility of this role will be to ensure the smooth and efficient administrative support to the Plant Leader and the plant leadership team.

In this role you will follow an individual work plan, meet day-to-day short-term objectives, resolve issues through immediate action or short-term planning, and support the strategic transformation of the plant.

It is an exciting opportunity for someone who is self-motivated, willing to learn, problem solving oriented and comfortable using technology and operating at senior levels in an organization.

Job Description

Essential Responsibilities

• Organization and management of strategic meetings, including scheduling, logistics, drafting minutes, and operational follow-up
• Proactively engage on and oversee projects until successful completion, monitoring deadlines and supporting the management of priorities
• Edit presentations, reports, spreadsheets, take meeting minutes, and support business reviews
• Interact with internal and external stakeholders, including members of the leadership team, partners, and institutions
• Direct business contacts to appropriate managers
• Prepare, evaluate, and edit incoming and outgoing communications from/to multiple stakeholders
• Coordinate onsite and offsite business meeting and events
• Manage conference / huddle rooms and common office area
• Raising and receiving purchases orders, booking travel and managing expenses
• Diary management and planning of appointments, meetings, calls, and national/international travel

Qualifications/Requirements

• University Education in Economics or Management or similar
• Ability to deal with ambiguity and work autonomously
• Ability to maintain high level of integrity and confidentiality
• Strong verbal and written communication skills and ability to draft clear and concise communications
• Strong administrative experience in a corporate environment
• Excellent interpersonal skills, leadership skills and teamwork
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Work Visa, in accordance with local regulation, is required
• Fluent in English and Italian

Desired Characteristics

• Ability to prioritize and demonstrate forward thinking
• Strong organizational skills and exceptional attention to detail and accuracy
• Ability to prioritize, anticipate needs and solve problems
• Highly motivated, confident, able to work without direct supervision

What we offer

• Smart working and work life-balance

• Avio Aero, when possible, promotes remote work and encourages a good, healthy and satisfying work-life balance. We value our employees’ wellbeing; hence we offer a variety of improvement programs aimed to preserve anyone’s psychological safety and daily needs.

• Total Rewards

• At Avio Aero, we understand the importance of Total Rewards. As a new joiner to Avio Aero we are pleased to offer the following welcome benefit plan:

• Performance related bonuses and local bonus scheme.

• Flexible benefits platform.

• GE Aerospace share plan.

• Life and injury insurance.

• Private medical cover.

• Employee assistant program.

• Employee special awards (service and recognition).

• Local special agreements and discounts.

• English and languages training for you and one member of your family.

• Technical, Leadership and development trainings.

Inclusion & Diversity

Avio Aero is proud to be an Equal Opportunity Employer and we are strongly committed to maintain an inclusive and diverse environment. Every employment decision is taken regardless to national or ethnic origin, religion, sexual orientation, gender identity or expression, age, disability, etc.

We are not all the same. Just be Yourself @AvioAero!

Additional Information

Relocation Assistance Provided: No