Secretary to Director

PT Tempo Scan Pacific Tbk; Jakarta Utara; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A leading Indonesian company in Jakarta Utara is seeking a Secretary to provide administrative and clerical support. Key responsibilities include managing correspondence and phone calls, coordinating office activities, and assisting with meeting preparations. The ideal candidate should have a Diploma or Bachelor's degree, be fluent in English, and possess proficiency in Microsoft Office. Experience as a Secretary or Personal Assistant is required, along with strong organizational and communication skills.

Qualifications

• Minimum Diploma Degree from Secretarial Academy or Bachelor Degree from any reputable university with min GPA 3.00.
• Fluent in English both spoken and written.
• Having experience at least 1-2 years as Secretary / Personal Assistant.

Responsibilities

• Provide administrative and clerical support to departments or individuals.
• Handle correspondence, mail, and information requests.
• Manage phone calls and direct inquiries to appropriate staff.
• Coordinate office management activities and maintain office procedures.

Skills

Fluent in English

Organizational skills

Flexibility

Communication skills

Education

Diploma from Secretarial Academy or Bachelor's Degree

Tools

Ms Office (Word, Excel, PowerPoint, Outlook)

Job description

Responsibilities

• Provide administrative and clerical support to departments or individuals, including scheduling meetings, managing travel arrangements, and preparing reports.
• Handle correspondence, mail, and information requests, including preparing and managing confidential documents.
• Manage phone calls, and direct inquiries to appropriate staff.
• Coordinate office management activities, maintain office procedures, and ensure efficient filing systems (both hard copy and electronic).
• Assist in preparing agendas, taking dictation, transcribing notes, and supporting meetings.
• Support committees, task forces, and special projects as needed.

Requirements

1. Minimum Diploma Degree from Secretarial Academy or Bachelor Degree from any equivalent reputable university with min GPA 3.00
2. Fluent in English both spoken and written
3. Having experience at least 1-2 years as Secretary / Personal Assistant
4. Proficiency in Ms Office (Word, Excel, PowerPoint, Outlook, etc)
5. Organized, detailed, fast responses, flexible, communicative, and confident
6. Willing to travel on business
7. Able to join immediately
8. Placement in Head Office (Jakarta)