Integrated Facility Management (IFM) Space Planning Management

PT DIAN GRAHA ELEKTRIKA; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A facility management company based in Jakarta Utara is seeking a professional to lead Integrated Facility Management services. Responsibilities include managing leased office services, supplier relationships, and preparing detailed reports for management. The ideal candidate should have at least 3 years of experience in supplier management and a thorough understanding of space and contract management. Strong problem-solving and communication skills are essential to support office optimization and improvement initiatives.

Qualifications

• Minimum 3 years of experience in supplier management related to space or real estate.
• Experience managing approximately 20K–30K sqm of property space.
• Strong understanding of lease property and contract management.

Responsibilities

• Oversee overall management for small-scale leased office services.
• Manage the property and decoration database.
• Prepare monthly reports for management and analyze data.

Skills

Managing small-scale leased office services

Supplier management

Project management

Problem-solving

Effective communication

Reporting and presentation skills

Job description

Integrated Facility Management (IFM) Space Planning Management

1. Take charge of overall management for small‑scale leased office services, including space management and EHS management.
2. Manage the property and decoration database, including CAD files, contract summaries, and utility records.
3. Learn and understand regulations related to the job to ensure business compliance.
4. Handle occupancy management and prepare monthly reports for management, including data processing and analysis to identify the need for office expansion or space reduction.
5. Support improvement initiatives and space planning to enhance office comfort (including HVAC, environmental quality, etc.).
6. Process office lease extensions or terminations by collecting all required documents and coordinating the approval process.
7. Manage suppliers related to space, decoration, and engineering services.
8. Develop plans and strategies for small or large decoration projects and collaborate with Asia Pacific Space & Decoration Management.
9. Manage energy usage and support strategy planning for energy savings and efficiency.
10. Handle cost management related to Real Estate and Space Management.
11. Manage and maintain Office 6S implementation.

Qualifications

1. Experience in managing small‑scale leased office services, including space management and EHS management.
2. Minimum 3 years of industry experience in supplier management within space/real estate/renovation‑decoration, managing approximately 20K–30K sqm of property space.
3. Strong understanding of Lease Property & Contract Management, Space Management, Project Management (large/small decoration, office relocation, space optimization), and Hard Services Engineering (HVAC, Civil, Electrical).
4. Strong execution capability with the ability to solve complex problems and independently resolve technical issues encountered in the work.
5. Effective communication skills to collaborate with internal teams, management, and external parties (such as suppliers) to support problem‑solving.
6. Ability to understand, assess, and influence effectively, contributing positively to business results.
7. Strong reporting and presentation skills.