Executive Assistant to CEO

Manufacturing; Gresik; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A growing manufacturing company in Indonesia is seeking an exceptional Executive Assistant to the CEO. This high-trust role goes beyond typical secretarial duties, involving representation of the CEO in meetings, decision-making support, and strategic participation in operations. Ideally suited for a decisive and organized individual with a background in engineering or business, this position offers competitive compensation and direct mentorship from the CEO, within an expanding manufacturer in the circular economy sector.

Benefits

Direct mentorship from the CEO

Flexible budget for competitive compensation

Real involvement in strategy and operations

Qualifications

• Decisive and confident in understanding context.
• Highly organized with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.

Responsibilities

• Represent the CEO in selected meetings and ensure accurate follow-up.
• Prepare concise summaries, insights, and recommendations.
• Manage the CEO's calendar and information flow.

Skills

Decisiveness

Organizational skills

Excellent communication

Confidentiality

Analytical abilities

Education

Industrial Engineering

Business, Management, or Operations Management

Accounting, Finance, or Economics

Job description

We are hiring an exceptional Executive Assistant to the CEO — someone sharp, proactive, and capable of acting as the CEO’s strategic extension in meetings, decisions, and daily operations. This is a NOT a SECRETARY role but instead a high-trust, high-exposure role designed for someone who wants to grow fast, think critically, and take part in driving an expanding manufacturing and circular-economy business. This is not a typical secretary position.

What You Will Do

Represent the CEO in selected meetings and ensure accurate follow-up.

Prepare concise summaries, insights, analysis, and recommendations.

Support micro-decisions and advise the CEO when needed.

Coordinate with managers and monitor performance, KPIs, and risks.

Flag any operational deviations or issues immediately to the CEO.

Manage the CEO’s calendar, priorities, communication, and information flow.

Conduct research and prepare briefing documents for key decisions.

Track execution of strategic initiatives and ensure deadlines are met.

Maintain confidentiality and professional judgment at all times.

Preferred Educational Background

Industrial Engineering (most ideal)/ Mechanical or Chemical Engineering.

Business, Management, or Operations Management/ Accounting, Finance, or Economics.

Supply Chain & Logistics / Other majors are welcome if strong analytical ability is demonstrated.

Fresh Graduate is welcome if exceptional quality showcased.

Preferred Experience (Not Mandatory, but a Big Plus)

• Operations, manufacturing, supply chain, or production environment.
• Business analyst, project coordinator, management trainee, or audit/consulting roles.
• Startup operations or cross-functional coordination roles.
• Experience in reporting, KPIs, problem-solving, or decision-making support.
• Fresh graduates with excellent capability and mindset are welcome.

Who We’re Looking For

• Decisive, confident, and fast in understanding context.
• Highly organized and able to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Comfortable attending meetings and speaking on behalf of the CEO.
• Integrity, confidentiality, and maturity are mandatory.
• Ambitious, curious, and eager to grow into a senior strategic role.
• Willing to work onsite in Surabaya/Gresik and travel to other Recovered site.

Why This Role Is Special

• Direct mentorship from the CEO.
• Real involvement in strategy, operations, and decision-making.
• Work inside a rapidly growing company in manufacturing and circular economy.
• Competitive compensation — budget is flexible for the right person.

Send your CV and a short introduction to:
[e-mail]
Subject: Executive Assistant to CEO – Your Name

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