Event Execution Specialist

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading event management firm in Indonesia is looking for an experienced Event Execution Expert to oversee the planning and execution of large-scale offline events. You will manage vendor relationships, maintain budget controls, and ensure quality and safety during events. The ideal candidate has 3-5+ years in event management, exhibits high stress tolerance, and is fluent in Bahasa Indonesia and English. This role requires frequent travel across Indonesia, especially during event seasons.

Qualifications

• 3-5+ years of experience in managing large-scale offline events (Esports, Sports, or large Music/Entertainment festivals).
• Ability to zoom out for strategic planning and zoom in to hands-on tasks.
• Stable and decisive during high-pressure live event situations.
• Comfortable with a schedule that involves frequent business trips and working on weekends/holidays during event seasons.
• Bahasa Indonesia: Native level.
• English: Professional working proficiency.

Responsibilities

• Lead the planning and execution of the annual offline tournament roadmap.
• Manage the overall execution budget while maximizing production value.
• Proactively identify potential risks and prepare contingency plans.
• Oversee the lifecycle of offline events from venue selection to execution.
• Manage local vendors to ensure contract compliance and quality delivery.
• Document every event's workflow and create detailed SOPs.
• Conduct post-event reviews to optimize future processes.
• Ensure execution meets schedule, budget, safety, and quality standards.

Job description

Overview

We are looking for a seasoned and practical Event Execution Expert to lead the end-to-end delivery of our annual tournament calendar in Indonesia. You are not just a commander on-site but also a builder of processes. You must balance minute details with macro budgets, ensuring that every event is delivered safely, on time, and with premium quality, while establishing SOPs to standardize our execution capability.

Responsibilities

1. Holistic Project Management
   • Lead the planning and execution of the annual offline tournament roadmap, ensuring all timelines are met with precision.
   • Cost Control: Manage the overall execution budget. Demonstrate the ability to find the optimal solution within strict budget boundaries, maximizing production value without overspending.
   • Risk Management: Act as the Early Warning System. Proactively identify potential risks (weather, permits, technical failures, key milestones) and prepare Plan B/C in advance.
2. On-Site Command & Vendor Management
   • Oversee the entire lifecycle of offline events: from venue selection, contract negotiation, to load-in, live show, and load-out.
   • Manage local vendors (Stage, AV, Security, Logistics) with a firm hand. Ensure what is delivered matches what was promised in the contract.
   • High-Frequency Travel: Willing to travel frequently across Indonesia to supervise on-site execution, maintaining high energy and stability under pressure.
3. Standardization & SOP
   • Knowledge Transfer: Document every event's workflow. Transform personal experience into team assets by creating detailed SOPs and checklists.
   • Post-Mortem Analysis: Lead strict post-event reviews to identify gaps and optimize the process for the next season, reducing reliance on individual heroism.
4. Quality Assurance
   • Uphold the four bottom lines of execution: On Schedule, Within Budget, Zero Safety Incidents, and Premium Texture.

Requirements

Professional Background:

• 3-5+ years of experience in managing large-scale offline events (Esports, Sports, or large Music/Entertainment festivals).

Core Competencies:

• Ability to zoom out for strategic planning and zoom in to hands on tasks.
• High Stress Tolerance: Stable and decisive during high-pressure live event situations.
• Mobility: Comfortable with a schedule that involves frequent business trips and working on weekends/holidays during event seasons.

Languages:

• Bahasa Indonesia: Native level (Excellent negotiation skills required).
• English: Professional working proficiency (Written & Spoken).
• Mandarin (Chinese): A strong plus (Preferred for smoother alignment with HQ).