Administration Staff

IBMC; Mengwi; Hybrid; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading consulting firm in Bali is seeking a proactive Administrative Assistant to handle documentation, compliance coordination, and general administrative tasks. The ideal candidate will have a Bachelor's degree with 1-3 years of relevant experience, strong organizational skills, and be proficient in Microsoft Office or Google Workspace. This role offers a dynamic working environment and hybrid flexibility when needed.

Qualifications

• 1-3 years of experience in administrative support or documentation handling.
• Strong understanding of compliance support and document management.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Prepare and organize company documents.
• Maintain filing and tracking of documents.
• Communicate with external stakeholders when required.

Skills

Organizational skills

Attention to detail

Communication skills in English

Document management

Compliance support

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

IBMC is assisting one of our clients in hiring a proactive and detail-oriented Administrative Assistant to support daily documentation, compliance coordination, and general administrative tasks. This role is ideal for someone organized, meticulous, and comfortable working in a dynamic, fast-growing environment.

Key Responsibilities

• Prepare, review, and organize company documents such as agreements, confidentiality documents, contracts, and internal policies.
• Create summaries, checklists, notes, and standard references for internal use.
• Maintain proper filing, tracking, and storage of documents (both digital and physical), including monitoring databases and key renewal or expiration dates.
• Coordinate with internal teams to support documentation needs and information requests.
• Communicate with external stakeholders such as government institutions, notary offices, and partner agencies when required.
• Assist with preparing compliance paperwork, submissions, and official company filings.
• Support due diligence activities by collecting, organizing, and validating required documentation.
• Conduct basic research related to compliance regulations, company administration, and operational requirements.
• Prepare reports to ensure internal documentation aligns with applicable standards and guidelines.
• Handle general administrative duties and any ad‑hoc tasks assigned by management.

• Bachelor’s degree with 1–3 years of experience in administrative support, documentation handling, or a similar role.
• Willing to work hybrid from Bali when required.
• Excellent verbal and written communication skills in English.
• Strong understanding of document management, compliance support, and company administration processes.
• Demonstrated experience working with agreements, confidentiality documents, and contract handling support.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to work independently while maintaining confidentiality and discretion.
• Proficient in Microsoft Office or Google Workspace

Preferred / Good to Have

• Experience working in or with a Singapore-based company.
• Familiarity with requirements, documentation processes, or corporate regulations relevant to Singapore.