Transactional Finance Assistant

Whittington Health NHS Trust; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare provider based in Greater London is seeking to hire for the role of Finance Support. This position involves assisting the Transactional Finance Manager with the Outsourced Accounts Payable and Receivable departments. Responsibilities include processing invoices and credit notes, resolving disputes, and implementing process improvements. The ideal candidate will have analytical skills, experience with computerized ledger systems, and a strong background in payments or receivables processes. Commitment to safeguarding is essential.

Qualifications

• Ability to identify imaginative solutions to problems.
• Demonstrable experience of process improvements that improved customer service.
• Experience in a Payment / Receivables department processes and systems.

Responsibilities

• Support invoice/credit note processing and resolve queries.
• Control payments ensuring correct vendors and amounts are paid.
• Participate in monthly accruals to record expenditure.

Skills

Ability to analyse data to identify exceptions

Advanced knowledge of purchase and sales ledger systems

Experience with process improvements

Technical knowledge of Payments / Receivables processes

Job description

Job overview

To support the Transactional Finance Manager in the running of the Outsourced Trust’s Accounts Payable & Accounts Receivable departments and all its functions. The purpose of the department is to ensure the safe, prompt payment to external suppliers of duly authorised transactions for the purchase of goods, services & capital expenditure for Payables and to assist the outsource provider with credit control for Receivables. To ensure that all transactions processed conform to Trust Standing Financial Instructions and the Scheme of Delegation and within Public Sector Payment Policy and NHS cash management deadlines.

Main duties of the job

To support the outsourced function of invoice / credit note processing and assist in the resolution of queries and disputes.

Liaising with Outsourced Provider for ensuring that any overpayments to suppliers are quickly resolved with the outsourced provider and that any credit notes are allocated correctly.

Proactively contribute to process improvements in conjunction with the Transactional Finance Manager and implement agreed procedures or policies.

Deal with queries, which may be complex, from suppliers, budget holders and managers regarding supplier invoices. Ensure that all queries raised are responded to in an appropriate and timely manner. Where necessary ensure that the underlying problem is resolved, appropriate corrective action is taken, and the relevant body or person is notified.

Responsible for the control function over payments, ensuring that the correct vendors and amounts have been paid and duly authorised.

Working for our organisation

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Detailed job description and main responsibilities

Touse the Trust's electronic Authorised Signatory System to verify the signature of budget holders.

To refer any disputed or queried identities to the relevant Corporate Finance Manager for investigation and correction.

Ensure the correct treatment of and accounting for VAT input tax and Construction Industry Tax for the Trust’s designated suppliers.

Preparation of applications for manual payments and faster payment requests, ensuring appropriate authorisation.

Responsible for requisitioning and stock control of meal vouchers (controlled stationery).

Participate in the monthly accruals exercise to record expenditure received after month-end deadline for inclusion in budget statements.

To liaise as necessary with the outsource provider to ensure the correct completion of debtors’ requests where details are incomplete, inaccurate or unclear in any way and act as the liaison between outsource provider and the originator of the request.

To ensure any supporting documents requested for debtor invoices are communicated to the original requester and send to debtor or outsource provider where appropriate.

To provide information requested by debtors or outsource provider to facilitate payment, liaising with internal departments as necessary.

To allocate cash and bank payments to the correct invoices raised, liaising with the appropriate contact(s) as necessary.

Person specification

Skills & Abilities

Essential criteria

• Ability to analyse data and experience to identify exceptions and problems. Ability to identify imaginative and workable solutions to problems.

Skills & Abilities

Essential criteria

• Advanced knowledge of all aspects of large, computerised purchase ledger and sales ledger systems.

Skills & Abilities

Essential criteria

• Demonstrable experience of process improvements that led to improved customer service.

Knowledge & Experience

Essential criteria

• Technical knowledge and practical experience of a Payments / Receivables department processes and systems.

Safeguarding Children and Adults

To comply with the Trust’s Safeguarding Children and Adults policies , procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to :

• Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.


• Ensure you are familiar and comply with theLondon Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.


• Ensure you are familiar and comply with local protocols and systems for information sharing.


• Know the appropriate contact numbers and required reporting lines.


• Participate in required training and supervision.


• Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.