*Talent Pool* Buying Admin Assistant

BODEN; London; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading fashion retailer in London seeks a Buying Admin Assistant to support product development and sample management. The role involves managing the Critical Path and ensuring timely supplier communication. Ideal candidates are detail-oriented with strong skills in Excel and communication. Experience in retail or administration is preferred. Join a vibrant team at Boden to contribute to ethical and inclusive fashion.

Qualifications

• Passionate about a career in Buying.
• Creative with a keen eye for detail.
• Organised, adaptable, and enjoys challenges.

Responsibilities

• Support product development and sample management.
• Manage department Critical Path for timely deliveries.
• Communicate with suppliers regarding approvals and delays.

Skills

Attention to detail

Excel

Clear communication

Problem-solving

Time management

Tools

Microsoft Office

Job description

Stylish, grounded, uplifting - these values live through everything we do at Boden. Without the collaboration, honesty and friendship between our teams, we wouldn't be where we are today. We curate a world of beauty that's ethical, inclusive - and importantly - good fun. We inspire you to live your best life. We are Boden.

This position is part of our TALENT POOL programme for future BAA vacancies (of which we frequently hire) and is not an active role.

Overview

The Buying Admin Assistant reports into the Buyer for a particular category and they are responsible for the administrative duties of the department. This includes sample management, critical path, supplier communication, meeting preparation, and systems admin. What You Will Do

• Product Development - Support the development of our amazing product working closely with internal teams and suppliers.
• Notify suppliers when development BOM's are created on PLM and ready to sample.
• Critical Path - manage the department Critical Path to ensure deliveries are on time through weekly team meetings and supplier calls.
• Ensure development packs and samples meet deadlines.
• Communicate lap dip, trim and bulk are approvals to suppliers in line with the critical path and flag any concerns.
• Organise and file the department lab dip and bulk approvals.
• Follow the fit process and raise when changes may result in delayed deliveries.
• Communicate delays in a timely manner and offer solutions.
• Support the Assistant to set up order confirmation documents.
• Work closely with the Assistant to set up the production BOM's.
• Sample management - Internal management and preparation of samples for meetings.
• Work closely with Tech and suppliers to ensure Photo, TOP, Press samples are ordered and sent in time for shoot.
• Systems - Keep PLM up to date and accurate at all times.
• Communication - Build and maintain strong relationships with all cross functional teams.
• Work at pace and ensure deadlines are met.
• Manage your own workload and priorities, raise in advance if deadlines cannot be met.
• Ensure decisions are made quickly and speak up if something goes wrong.

What We Are Looking For

• Passionate about a career in Buying.
• Be creative and have a keen eye for detail.
• Excel and Microsoft Office skills.
• Experience of being part of a team.
• Some retail or administrative experiences.
• Be organised, adaptable and enjoys a challenge.
• Clear communication skills.
• Good problem-solving skills.
• Great time management.
• Ability to multitask.
• Ability to work independently.