Support Medical Secretary

Countess of Chester Hospital NHS Foundation Trust; Chester; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading NHS healthcare provider in Chester is seeking a part time Medical Secretary Band 3 for the Cellular Pathology Department. In this role, you will provide vital secretarial and administrative support to the Consultant Histopathologists and the laboratory team. Key responsibilities include typing reports, handling inquiries, and maintaining an organized filing system. The ideal candidate will possess strong audio typing and communication skills, as well as a keen attention to detail. Knowledge of medical terminology is advantageous.

Qualifications

• Experience in audio typing and clerical support is essential.
• Strong communication and organizational skills are critical.
• Knowledge of medical terminology is preferred.

Responsibilities

• Provide secretarial and administrative support to the Consultant Histopathologists.
• Type Histopathological and post mortem reports accurately.
• Coordinate and record materials sent to and from the department.

Skills

Audio typing

Organizational skills

Communication

Attention to detail

Tools

Microsoft Office

EPR+ software

Job description

Overview

An opportunity has arisen for a part time Medical Secretary Band 3 in the Cellular Pathology Department which sits within the Diagnostics Division at the Countess of Chester Hospital. In this role the post holder will provide secretarial and administrative support to the Consultant Histopathologists and wider laboratory team. You will contribute and commit to promoting a positive team-based attitude, striving for the highest standards of service and achieving excellence by providing a comprehensive secretarial service and administration support for the department. You will be expected to work with minimum supervision but within a close-knit team. All work must be carried out in a timely and accurate manner, with confidentiality being maintained at all times.

Please see the job description for full details of the role.

Key Responsibilities

• Typing of Histopathological and post mortem reports.
• Coordination and meticulous recording of material sent from, and received into, the department.
• Coordination of material for multi‑disciplinary team meetings.
• Handling of incoming and outgoing mail.
• Dealing with enquiries to the department.
• Keeping a comprehensive filing system of forms, reports and other paperwork.

Requirements

We are looking for a dedicated, experienced, highly motivated and computer literate individual to provide a high standard of audio typing/clerical support. The successful candidate must be able to work using their own initiative, but also as part of a team.

Excellent communication, organisational and administrative skills are essential for this role, along with a keen eye for accuracy and detail.

A working knowledge of general office procedures and Microsoft packages is required, but full training will be given in the use of EPR+ software and other related systems.

Knowledge of medical terminology would also be an advantage.

About the Trust

The Countess of Chester Hospital NHS Foundation Trust provides services to West Cheshire and to Welsh patients covered by Betsi Cadwaladr University Health Board. The Trust works collaboratively within the wider Cheshire and Merseyside Health and Care Partnership. Its services are provided from three locations:

• The Countess of Chester Hospital: 438 general and acute beds.
• Ellesmere Port Hospital: 56 beds as a rehabilitation, intermediate and outpatient facility.
• Tarporley War Memorial Hospital: a base for community services which serve the local rural population.

The Trust employs over 5,916 staff (headcount) which includes temporary bank staff and provides acute emergency and elective services, primary care direct access services and obstetric services to a population of approximately 411,000. This includes 361,000 residents in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire which has a population of approximately 50,000.

Our Culture & Values

Band 3 Countess of Chester Hospital NHS Foundation Trust staff pride themselves on not only leading through clinical excellence, but also by creating an environment where all staff are valued and appreciated. To achieve this, the Trust has embarked on an exciting new strategy focused on continuous improvement. Our vision is to improve the lives of our community and provide excellence in healthcare, through partnership and innovation. Our High Performance Culture will support everyone to be the best version of themselves by being true to our Trust vision, values and behaviours. We welcome applications from colleagues from our local and neighbouring communities of all backgrounds and identities, who are currently under‑represented within our region such as Black, Asian, Minority ethnic and those with disabilities. As a region we are reviewing the way we work, and exploring how new working practices that support flexible working can create a positive work‑life balance. As part of our recruitment process we will explore how our inclusive employment policies, flexible working, staff engagement forums, Trust facilities and services can be of mutual benefit.

Recruitment & Onboarding

Recruitment selection processes are based on competence (see Person specification) and values. Applicants will be required to pay for their DBS check. Costs will be deducted from their salary over the first three months of employment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £16 per year applies. New entrants to the NHS will commence on the minimum of the scale stated above. Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.

Disclosure and Barring Service Check

If the role is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service. Enhanced DBS check applications that are submitted with omitted or incorrect information will be withdrawn. In the event errors are identified on your original application, a new application will need to be submitted and you will be required to pay the DBS application fee again. The cost of the DBS application will be deducted from your salary over the first three months of employment.

Overseas Candidates

The Department of Health and Social Care has released a new publication to support overseas candidates looking to work in health and care in the UK.

Good luck with your application.