Sea Freight Operations Coordinator

Get Staff; Basildon; On-site; GBP 28,000 - 33,000; Full time

Job summary

A logistics company based in Basildon is looking for a Sea Freight Operations Coordinator to manage export-related activities. The ideal candidate should have proven experience in freight forwarding, strong knowledge of customs declarations, and proficiency in Microsoft Excel. This full-time position offers a salary of £28,000 - £33,000 per annum, with excellent progression and training opportunities.

Benefits

Excellent Progression Opportunities

Training Opportunities

Qualifications

• Proven experience in freight forwarding and export operations is essential.
• Strong understanding of the Customs Declaration System (CDS) for both imports and exports.
• Ability to prioritise tasks and work independently while maintaining high attention to detail.

Responsibilities

• Assist the Team Leader and Sea Freight Manager in achieving department goals.
• Manage all export-related activities ensuring compliance.
• Complete all relevant customs import/export forms correctly.

Skills

Freight forwarding experience

Customs Declaration System (CDS) knowledge

Proficiency in Microsoft Excel

Organisational skills

Flexibility

Job description

Overview

Sea Freight Operations Coordinator - Basildon - £28,000 - £33,000 Per Annum

• Salary: £28,000 - £33,000 per annum (dependent upon experience)
• Hours: Full-time, Permanent, Monday to Friday, 08:30 - 17:30 (1-hour unpaid lunch)
• Excellent Progression and Training Opportunities
• Based in Basildon

Company Overview

Due to significant global growth, we are seeking a highly motivated and experienced Sea Freight Operations Coordinator to join our expanding Sea Freight Operations Team, offering the chance to contribute to a well-established logistics company that has a strong focus on customer service, operational efficiency, and continuous improvement.

This is an exciting opportunity for individuals with a passion for sea freight operations to join a dynamic team and play a key role in supporting the company\'s mission of delivering top-quality freight solutions.

Role and Responsibilities

• Support Team Leadership: Assist the Team Leader and Sea Freight Manager in achieving the department\'s goals to drive business development, improve competitiveness, and increase profitability.
• Sea Freight Operations: Manage all export-related activities, ensuring shipments are processed efficiently and within compliance. This includes handling Import, Export, and Cross Trade activities and ensuring accurate customs declarations.
• Customs Declarations: Complete all relevant customs import/export forms correctly and report any errors immediately to your line manager and customs claims department.
• Operational Activities and Invoicing: Ensure all operational tasks and invoicing are completed in a timely manner, adhering to standard operating procedures (SOPs).
• Document Control: Perform regular checks (ad-hoc and weekly) to ensure all documents are in order and that operational systems are being maintained.
• Client Communication: Maintain regular communication with clients, report new sales leads, and ensure smooth handover of shipments to the management team.
• Invoicing and VAT: Ensure that all duties and VAT are properly accounted for upon invoicing, following the SOPs and ensuring timely collection of any outstanding payments.
• Process Improvement: Assist in the development of new efficiencies and workflows in collaboration with the line manager to improve customer service and internal processes.
• Reporting and Quotation: Ensure all required reports are generated and submitted on time, and handle communication of quotations to the sales team, ensuring all are properly logged in the system.
• Rate Procurement: Manage the procurement of ocean freight rates from shipping lines and co-loaders on a monthly basis.
• Deviation Forms: Complete all required deviation forms in line with Good Distribution Practice (GDP) compliance.
• Additional Support: Provide holiday and sickness cover as required, maintaining a smooth operational flow.

Skills, Experience, and Competencies

• Export Experience: Proven experience in freight forwarding and export operations is essential.
• CDS Knowledge: Strong understanding of the Customs Declaration System (CDS) for both imports and exports.
• Software Proficiency: Proficient in Microsoft Office packages, particularly Excel. Knowledge of other relevant logistics software is a plus.
• Organisational Skills: Ability to prioritise tasks and work independently while maintaining a high attention to detail.
• Team Player: Capable of working effectively within a team and contributing to a positive and productive work environment.
• Flexibility: Willingness to be flexible with working hours, including the possibility of occasional weekend work based on volume.
• Additional Experience (Desirable): Experience in road transport, logistics, or haulage is advantageous, though not essential.

DON\'T MISS OUT ON THIS GREAT OPPORTUNITY - APPLY NOW

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Please note that if you have not been contacted within 7 days, your application for this position has been unsuccessful.