Real Estate Lease Data Specialist - EMEA

TikTok; Greater London; On-site; GBP 70,000 - 90,000; Full time

Job summary

A leading global technology company is looking for a real estate manager in Greater London. This role involves managing lease data, negotiating complex real estate agreements across EMEA, and collaborating with various teams to enhance processes. The ideal candidate should have strong financial and analytical skills, with a proven track record in corporate real estate management. This opportunity will require regular domestic and international travel.

Qualifications

• Proven track record in corporate real estate management and commercial transaction experience.
• Skilled in negotiating complex real estate agreements across EMEA.
• Strong financial and analytical skills with experience in budgeting.

Responsibilities

• Review and maintain lease data in tracking systems ensuring compliance.
• Collaborate with cross-functional teams to resolve data discrepancies.
• Ensure accurate and timely payments for leases and operational expenses.
• Monitor supplier invoices and allocate costs among departments.
• Manage end-to-end leasing processes including contract approvals.

Skills

Negotiation skills

Financial modelling

Stakeholder management

Analytical skills

Cross-functional collaboration

Job description

Team Intro

The Real Estate and Facilities (RE&F) team, part of the Corporate Services department, was established in June 2015. As our company has grown, so has our global real estate footprint. We have developed a comprehensive management model covering the entire real estate lifecycle, including space planning, transaction management, project delivery, and facilities operations.

Responsibilities

• Lease Data Management: Review, interpret, and abstract lease terms; maintain and audit lease data in tracking systems; update critical dates (renewals, expirations, rent escalations, options).
• Cross-Functional Collaboration: Work with legal, finance, property management, procurement, IT, and admin teams to resolve data discrepancies, verify invoices, and improve processes.
• Payment Processing: Ensure accurate, timely, and compliant payments for office leases and operational expenses across EMEA, aligned with financial and tax requirements.
• Invoice Management: Monitor supplier invoices, allocate costs among departments, and handle non-standard charges by clarifying responsibilities and ensuring compliance.
• Arrears Resolution: Address and verify historical arrears, confirm validity of supplier claims, allocate responsibility internally, and resolve payments while proposing process improvements.
• Lease Project Support: Manage end-to-end real estate leasing processes, including budget applications, contract approvals, broker fees, parking leases, and insurance arrangements.

Minimum Qualifications

• Proven track of corporate real estate management, corporate and commercial transaction experience.
• Skilled in negotiating multi-million dollar, complex real estate agreements across EMEA.
• Strong skill set in negotiations, financial modelling, budgeting and management.
• Strong financial and analytical skills.
• Strong people skills and the ability to influence stakeholders, build robust stakeholder relationships and manage differing viewpoints and priorities.
• Able to travel domestically and internationally on a regular basis.

Preferred Qualifications

• Experience working in a global organisation.
• Experienced in overseeing tenant improvement projects and familiarity with construction practices.
• Strong people management skills, with experience leading diverse and remote teams across geographies.
• Flexible and able to work in a fast-paced, dynamic and matrixed organisation within a flat structure.