Purchase Order Associate

Johnson & Johnson; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global healthcare leader in England seeks a Janssen UK PO Hub Associate to facilitate and manage Purchase Orders. The ideal candidate will ensure compliance with procurement regulations, monitor Order Processing, and maintain strong relationships with internal stakeholders. Experience in purchase orders or a finance-related background is preferred, but not mandatory. This role offers a competitive hourly rate and is contract-based for a minimum of 6 months.

Qualifications

• Experience in purchase orders or a background in finance is beneficial.
• Attention to detail is crucial for managing procurement processes.

Responsibilities

• Act as the point of contact for Business Requesters raising Purchase Requests.
• Monitor the UK PO Processing Portal for new Purchase Orders.
• Raise and manage Purchase Requests in eMarketPlace.
• Build relationships with key stakeholders.
• Ensure compliance with safety reporting and legal requirements.

Skills

Microsoft Office, especially Excel

Attention to detail

Customer service experience

Operations or finance background

Collaboration and partnership skills

Job description

Imagine your next supporting a global healthcare leader by ensuring smooth, accurate processing of purchase orders that help bring vital treatments to patients. Roles and responsibilities: Provide expertise and timely proactive support to navigate Purchase Order (PO) related operational procurement processes. The Janssen UK PO Hub Associate is responsible for executing upon delegated Business Requesters (BR) PO Processing activities within eMP. This will include:

Responsibilities

• Acting as the first point of contact for Business Requesters (BR) who want to raise a Purchase Request for external suppliers of indirect goods and services.
• Monitoring the UK PO Processing Portal for new Purchase Orders, goods receipts, and confidentiality disclosure requests.
• Raising a Purchase Request (PR) in the eMarketPlace (eMP) on behalf of the BR, resulting in a Purchase Order (PO).
• Uploading proof of delivery provided by the BR to perform goods receipt (GR) in eMP.
• Creating a confidentiality disclosure agreement via eMarketContracting (eMC).
• Managing queries from procurement related to the PR/PO/CDA, including approvals, and seeking input from the BR if necessary.
• Resolving PO/GR queries with ASK GS Support Team.
• Managing mismatches in SAP LYNX within the workflow inbox.
• Raising a request on behalf of the BR to adjust a PO value in case of changes or when a PO remains open after all GRs have been completed.
• Liaising with the BR on matters such as invoice/PO mismatches.
• Building positive working relationships with key stakeholders.
• Monitoring the PO Hub inbox for any correspondence with stakeholders regarding active requests.
• Informing BU PO associates and BRs on any procurement/system updates.
• As the role of the department evolves, undertake any other associated tasks as agreed and in line with the grade of the role.

Key Compliance Requirements

• Ensure safety reporting requirements (timely AE/PQC reporting) as set out in company policies and SOPs are met and appropriately managed when planning projects, developing materials, executing projects and contracting vendors.
• Ensure HCC and legal requirements (Fair Market Value, Transfer of Value rules, Promotional Materials rules) are fully understood, appropriately managed and complied with when planning projects, developing materials, executing projects and contracting vendors.
• Ensure inspection readiness with respect to personal training compliance, and availability of recent CV and individualized job description.
• If commissioning contractors or third-party organisations, put contracts in place and provide training so that these individuals also act in accordance with Johnson & Johnson HCC requirements when interacting with healthcare professionals and report adverse events and complaints.

Communication with Others

• Managing effective relationships with all key Janssen UK stakeholders including patient access, communications team, operate, finance, commercial and medical.
• Drive engagement with relevant EMEA stakeholders e.g., procurement, R2P, contracting & sourcing.

Decision Making Autonomy

• Raise Purchase Requestion in eMarketPlace where relevant stakeholder backup has been provided and checked.

We're looking for candidates with experience in purchase orders or a background in finance, though this is not essential.

Qualifications & Skills

• Microsoft Office, especially Excel and Outlook.
• Good attention to detail.
• Experience working in customer services, operations or finance.
• Ability to collaborate and build strong partnerships internally.

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

This role offers a very competitive hourly rate. This contract will run for a minimum of 6 months.