Purchase Ledger Clerk

Caretech; Uxbridge; Hybrid; GBP 30,000; Full time

Job summary

A financial services provider in Uxbridge is seeking an experienced Purchase Ledger Clerk to support their Finance team on a hybrid working basis. The role involves accurate processing of supplier invoices, managing supplier relationships, and ensuring efficient financial operations. Candidates should have at least 3 years' experience in a similar role and strong numeracy and IT skills. This full-time position offers a competitive salary with a focus on collaboration and proactive problem-solving.

Qualifications

• Minimum 3 years' experience in a Purchase Ledger role.
• Experience in a large, multi-site environment.
• Proficient with VLOOKUPs in Excel.

Responsibilities

• Process supplier invoices accurately and timely.
• Manage supplier invoice queries effectively.
• Build and maintain strong relationships with suppliers.

Skills

Strong numeracy skills

Strong organisational skills

Excellent verbal communication

Competent IT skills

Ability to work under pressure

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Purchase Ledger Clerk

Salary: £30,000 per annum Location: Uxbridge (Hybrid Working Model) Contract: Full-time, Permanent

About the Role

We are seeking an experienced Purchase Ledger Clerk to join our Finance team based in Uxbridge, working on a hybrid basis. Reporting to the Purchase Ledger Supervisor, you will play a key role in ensuring the accurate and timely processing of supplier invoices, maintaining strong supplier relationships, and supporting efficient financial operations across the business.

This role requires a proactive, organised individual who thrives in a fast-paced environment and is committed to delivering a high level of service to internal and external stakeholders.

Key Responsibilities

• Process supplier invoices accurately and within agreed payment terms, ensuring correct coding and authorisation
• Manage and resolve supplier invoice queries, keeping suppliers and internal stakeholders informed
• Escalate issues or concerns to the Senior Purchase Ledger Clerk where appropriate
• Set up new supplier accounts and maintain existing supplier records
• Build and maintain strong working relationships with suppliers
• Reconcile supplier statements monthly and request missing invoices as requiredMaintain and manage direct debit supplier accounts
• Monitor and manage multiple shared mailboxes, responding to queries in a timely manner
• Provide accurate and timely information to the wider Accounts team and business
• Assist with the annual audit process, including providing requested samples
• Work in line with agreed KPIs and company policies and procedures
• Support ad hoc finance duties as required

Personal Attributes

• Aligned with our core values: care, honesty, openness, drive and commitment
• Able to work under pressure and effectively prioritise workloads
• Highly organised and adaptable, with the ability to meet strict deadlines
• Proactive problem-solver with strong initiative
• Confident and clear communicator
• Resilient, hardworking and motivated by challenges
• A collaborative team player, willing to go above and beyond when needed

Skills & Experience

Essential

• Strong numeracy skills
• Minimum 3 years' experience in a Purchase Ledger role
• Experience working in a large, multi-site, multi-cost centre environment
• Strong organisational and prioritisation skills
• Self-motivated with the ability to work effectively within a team
• Competent IT skills, including Microsoft Excel (VLOOKUPs), Word and PowerPoint
• Excellent verbal and written communication skills with both internal and external stakeholders

Desirable

• PLC experience
• Coldharbour system experience
• SAP Concur experience

Please note: this job description is not exhaustive and may evolve as the role develops.