Project & Minor Works Coordinator

Harrods Careers; Cheltenham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading luxury department store in the UK is seeking a Project & Minor Works Coordinator. This role involves coordinating administrative activities, ensuring effective communication with stakeholders, and managing project timelines. The ideal candidate should have strong organizational skills, excellent communication abilities, and experience in project coordination. Competitive benefits included like staff discounts and health cover.

Benefits

33% staff discount

Subsidised medical and dental cover

Discounted gym membership

Qualifications

• Highly organised and proactive in a fast-paced environment.
• Ability to manage multiple priorities with confidence.
• Experience in project coordination or administrative support is preferred.

Responsibilities

• Coordinate administrative activities and manage project trackers.
• Communicate effectively with stakeholders.
• Liaise with contractors for quotes and logistics.
• Prepare and distribute reporting highlighting progress and risks.

Skills

Strong organisational skills

Effective communication

Attention to detail

Problem-solving abilities

Education

Degree in business administration or project management

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

Project & Minor Works Coordinator

Our Facilities team is now looking for a Project & Minor Works Coordinator to join us in supporting the smooth delivery of projects and minor works across our business. This is an exciting opportunity to be part of a dynamic team that keeps Harrods running seamlessly behind the scenes.

About the Role

In this role, you will report to the Senior Project Manager and play a key part in coordinating administrative activities, managing project trackers, and ensuring effective communication across stakeholders. You’ll help keep projects on track, liaise with contractors, and support the team with everything from scheduling meetings to preparing reports and presentations.

Your responsibilities will include:

• Acting as a key point of contact for stakeholders, ensuring clear and effective communication.
• Organising project timelines, schedules, and calendars to keep milestones on track.
• Maintaining and updating project trackers and progress reports for visibility across the business.
• Liaising with contractors for quotes and day-to-day logistics.
• Preparing and distributing regular reporting, highlighting progress, risks, and issues.
• Assisting project managers with documentation, meeting coordination, and correspondence.
• Supporting the development and implementation of new project processes and procedures.
• Creating presentations, handouts, and “Projects on a Page” documentation for stakeholders.
• Scheduling and organising meetings, including agendas, minutes, and follow‑ups.

Harrods offers a range of company‑wide benefits including 33% staff discount, subsidised medical and dental cover, discounted gym membership, and more.

About You

You will be highly organised, proactive, and comfortable working in a fast‑paced environment. You’ll have excellent communication skills and the ability to manage multiple priorities with confidence.

You will:

• Have strong organisational and time‑management skills to keep projects on track.
• Be a clear and effective communicator, both written and verbal, for stakeholder engagement.
• Demonstrate attention to detail and problem‑solving abilities.
• Be able to work independently and collaboratively as part of a team.
• Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ideally have experience in project coordination or administrative support.
• A degree in business administration, project management, or a related field is preferred, but not essential.

About Us

Harrods is one of the world’s leading luxury department stores and we’re becoming a destination for top designers, and the most sought‑after brands from around the globe. Our combined mission is to make visiting our iconic Knightsbridge store one of the world’s most inspiring shopping experiences.

Our Promise to You

Help us make the impossible possible for our customers and we’ll do something remarkable for you. As well as offering a friendly environment to inspire your best work, we provide abundant opportunities and support to build an exceptional career across the varied specialisms of our business.

Uniquely You

Whilst our job adverts outline the ideal qualities, skills, and prior experience for the role, we believe in the potential for growth and value individual strengths. If you can demonstrate the majority of skills and strong experience to thrive in this role, we would encourage you to apply.

At Harrods we believe the personality and authenticity of our people sets us apart. We celebrate and invite applications from all cultures, backgrounds, tastes, and experiences and are proud of our culture where people from all walks of life can grow and thrive. What makes you unique makes us exceptional.

If you want to know more about life at Harrods, search #TogetherHarrods on LinkedIn, or follow us on Instagram @togetherharrods.

Additional Information

Time Type

Permanent

Department

Facilities (Charlotte Houldsworth)