Project Coordinator

Keller Foundations Ltd.; Street; On-site; GBP 30,000 - 40,000; Full time

Job summary

A construction services company is seeking a Project Coordinator to assist Project Managers by handling administrative tasks, managing bids, and communicating with clients. The ideal candidate will have a relevant college diploma or degree in a related field and at least 2 years of experience. Strong communication and customer service skills are essential for success in this role.

Qualifications

• 2+ years of experience in a related role or industry.

Responsibilities

• Input all Groundworks and SharePoint entries for opportunities and projects.
• Assist PMs in following established procedures.
• Track bid/opportunity lists in MS Excel.
• Prepare proposals in MS Word for PM review.
• Setup field folders and project folders in SharePoint.

Skills

Self-motivated with excellent customer service skills

Good communication skills

Ability to work under pressure

Education

College certificate/diploma in related field

University degree in Math, Science, Business, or Construction

Job description

Company Logo

Overview

The Project Coordinator works under the overall supervision of the Project Executive but works with/for a group of PMs. Project Coordinator communicates with PMs regularly to ensure all administrative items are handled in a timely fashion such as Groundworks (GW) and Sharepoint (SP) entries for opportunities and projects, purchase order requisitions, vendor invoices, and other project activities as directed by the Project Executive.

Responsibilities

• Inputs all GW and SP entries for opportunities and projects as required
• Familiar with Project Lifecycle Management and assists PMs in following established procedures
• Tracks bid/opportunity lists in MS Excel and GW and reports to PMs in weekly opportunity meeting on Looks through all invitation to bid (ITB) and requests for proposal (RFP) documents and identifies Keller scope in bid documents and prepares scope plans with quantities and material lists for estimating.
• upcoming bids and deadlines
• Communicates with clients during bidding process as needed by PMs
• Prepares proposals in MS Word for PM review and completion
• Identifies and resolves deviations between the proposal, scope and specifications.
• Assist PMs with writing up subcontracts, project updates and lessons learned.
• Setup field folders and project folders with electronic copies in SharePoint
• Assist PMs with communicating with project teams during execution

Qualifications

Education and Experience

• College certificate/ diploma in related field preferred
• University degree in Math, Science, Business, or Construction considered an asset
• Prior work experience of at least 2 years in related role or industry

Knowledge, Skills and Ability Requirements

• Self-motivated with excellent customer service skills
• Good communication skills
• Works well under pressure to hit deadlines as needed by PMs