Program Assistant

Freelancingforgood; United Kingdom; Remote; GBP 60,000 - 80,000; Part time

Job summary

A climate philanthropy organization is seeking a part-time Program Assistant to provide operational support. This remote role requires 1-2 hours of weekly availability for meetings during US Pacific Time and is ideal for highly organized individuals with experience in operational roles. Candidates will assist with database management, scheduling, and various operational tasks. Interested applicants should apply by sending their resume to [e-mail].

Qualifications

• 1-2 years prior experience in an operational or support role.
• Proficiency in email communication and scheduling tools.
• Strong written and verbal communication skills.

Responsibilities

• Maintain and update relationship management databases.
• Coordinate and schedule group calls and manage calendars.
• Assist with general operational tasks like document organization.

Skills

Organisational skills

Time-management skills

Email communication

Scheduling tools proficiency

Attention to detail

Verbal communication

Tools

Google Calendar

Zoom

CRM systems

Monday

Asana

Trello

Job description

Outlier Projects are looking for a Program Assistant.

Overview:

• Freelance contract: 5 – 10 hours a week
• Language: English
• Location: Anywhere (Remote); 1-2 hours of weekly availability for meetings during US Pacific Time working hours
• Salary: $40 – $55 per hour
• Applications closing: 15th October

Job Description

Outlier Projects is a climate philanthropy that accelerates frontier research to predict and prevent catastrophic climate risks. In addition to direct grantmaking, our small but highly engaged team focuses on educating others about this field of work.

We are looking for a reliable and detail-oriented part-time Program Assistant (on contract) to provide essential operational support. The Program Assistant will help maintain our operational processes, support program administration, and ensure our relationship management systems are up to date.

This role is ideal for a highly organised individual who excels at communication, scheduling, and database management. You will support a small team with a variety of tasks to ensure smooth day-to-day operations. This role is well-suited to early-career candidates with operational experience who want to support a small climate philanthropy.

This is a remote position. Candidates are expected to be available for 1-2 hours of meetings each week during standard US Pacific Time working hours; most other work can be conducted on the Assistant’s own time.

Responsibilities

• Maintain and update our relationship management databases to ensure accurate and current information
• Coordinate and schedule group calls, including managing calendars and sending reminders
• Draft and send emails related to events being coordinated
• Assist with general operational tasks such as document organisation, data entry, and file management
• Provide additional operational support as needed to enhance team efficiency

Role Requirements

• 1-2 years prior experience in an operational or support role
• Strong organisational and time-management skills
• Proficiency in email communication and scheduling tools (e.g., Google Calendar, Zoom, etc.)
• Experience with CRM and project management systems (e.g. Monday, Asana, Trello) is a plus
• Excellent attention to detail and ability to work independently
• Strong written and verbal communication skills
• Interest and experience in either climate or philanthropy is a plus, but not necessary

How to apply?

If you are interested in this role, please send your resume and a brief cover letter outlining your relevant experience to [e-mail] by October 15th, 2025 with subject line “Program Assistant Contractor – [Your Name]”.