Product Administrator

Clarendon Fine Art; Lichfield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading art gallery network in the UK is seeking a Product Administrator responsible for managing the administration of Limited Edition ranges. The role entails invoice processing, liaising with departments and suppliers, and preparing stock reports. Ideal candidates possess strong Excel and IT skills, alongside excellent organisational and communication abilities. This position offers competitive annual leave, career development opportunities, and various employee benefits.

Benefits

33 days of annual leave

Career development opportunities

Access to social events

24/7 mental health support

Discounts on food and activities

Seasonal gifts

Free parking

Qualifications

• Experience with invoice processing and ledger management.
• Ability to investigate and resolve discrepancies.
• Experience in preparing stock reports and liaising with teams.

Responsibilities

• Manage administration for Limited Edition art ranges.
• Process invoices and handle stock inquiries.
• Liaise with departments and suppliers for stock management.

Skills

Strong Excel skills

Good IT / Computer skills

Excellent administration skills

Communication skills

Organisational skills

Ability to prioritize workload

Tools

ERP software

Job description

As a Product Administrator, you will be responsible for the administration and support for all of our Limited Edition ranges. As well as:

• Invoice processing, inputting and posting to the ledger.
• Investigating discrepancies between goods received and the invoice and correcting them.
• Liaising with various departments to resolve ad hoc queries and support team members.
• Consignment sales reporting preparation for artists and liaising with them to obtain invoices whilst resolving any issues that arise.
• Raising orders and purchase orders for limited edition stock with external suppliers.
• Updating our internal system with stock estimated delivery dates.
• Assist with stock replenishment analysis and other ad hoc reports.
• Handling day to day stock enquiries and liaising with relevant suppliers and departments for estimated dates for stock fulfilment.
• Stock valuation exception reporting and system resolution.
• Systemic receipt of inbound purchased limited stock and invoice processing and resolution.
• Raising orders for artist copies, liaising with logistics to arrange delivery.
• Managing external repair of limited and original damages, speaking to restorers or suppliers to arrange repair or replacement and processing the invoice when complete.

We are looking for someone who is sharp, experienced, and agile, with the following qualities:

• Strong Excel skills.
• Good IT / Computer skills.
• Excellent administration, communication, and organisational skills.
• Ability to work at pace and with great attention to detail.
• ERP software experience (ideal but not essential).
• Team player as there will be ad hoc duties that you may pick up to assist the department.
• Ability to prioritise workload.

Clarendon Fine Art is the world's largest and fastest growing network of contemporary art galleries. Our mission is to make beautiful artwork accessible to an ever-increasing audience of clients.

• 33 days of annual leave (including Bank Holidays)
• Career development with promotion and progression opportunities
• Access to social events throughout the year
• 24/7 helpline for you and your family, offering mental health assessments and short-term counselling support
• Discounts and benefits on food, drink, retailers, and fun days out via our app
• Seasonal ‘Thank You’ gifts from the company
• Free Operations parking