Personal / Executive Assistant

Square Peg Associates; Bury; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic SME business in Bury is seeking a Personal Assistant / Executive Assistant to support its Managing Director. In this role, you will manage both business and personal tasks, ensuring effective time organization and acting as a trusted partner. The ideal candidate is highly organised, discreet, and proactive, with experience supporting senior executives. The role offers a competitive salary and benefits, including private medical services, making a significant impact on the MD's productivity and efficiency.

Benefits

Private Medical Insurance

Death in Service benefit

Free Parking

Qualifications

• Proven experience as a PA, EA, or similar role supporting a senior executive.
• Exceptional organisational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the MD's diary and inbox effectively.
• Prepare meeting materials such as agendas and briefings.
• Act as a personal gatekeeper for correspondence.

Skills

Exceptional organisational skills

Strong verbal communication

Attention to detail

Problem-solving skills

Emotional intelligence

Tools

MS Office

Google Suite

Collaboration tools (e.g. Slack, Trello)

Job description

Personal Assistant / Executive Assistant to the Managing Director

We are seeking an exceptional Personal Assistant (PA) / Executive Assistant (EA) to support a busy, high‑performing, down to earth entrepreneurial Managing Director who is managing significant business and personal tasks and demands. This role is designed for someone who is highly organised, resilient, discreet, and proactive — someone who can take ownership of tasks, anticipate needs, and act as a trusted partner to reduce both professional and personal pressures, enabling the MD to focus on strategy and business growth.

The company has a relaxed and informal vibe, whilst delivering an outstanding service. The turnover is approximately £8 million.

The successful candidate will thrive in a fast‑moving environment, balancing strategic priorities with day‑to‑day organisation, while ensuring the MD’s time and energy are focused on the highest‑value activities.

Business Support

• Diary and inbox management; prioritising and scheduling to maximise productivity.
• Preparing briefings, agendas and presentations.
• Taking minutes in meetings, type up, distribute and co‑ordinate meeting follow‑ups.
• Acting as gatekeeper, handling correspondence and filtering communications.
• Liaising with clients, internal teams and management with professionalism and discretion.
• Managing business travel, restaurant and hotel bookings.
• Supporting project administration and ensuring deadlines are tracked and met.
• Supporting the arrangement of social activities and Christmas party.

Personal Support

• Managing personal diary, appointments, and household logistics.
• Handling personal errands, including travel, reservations, and family‑related administration.
• Overseeing personal finances, bills, and service providers where required.
• Acting as a “second brain” by listening, prioritising, planning, and problem‑solving.
• Ensuring a balance between work and personal commitments, helping create breathing space for the MD.

Skills & Experience

• Proven experience as a PA, EA, or similar, ideally supporting a senior executive.
• Or, we are open to hearing from you, if you feel that you have the appropriate skills.
• Exceptional organisational and time‑management skills, with the ability to juggle multiple priorities.
• High emotional intelligence, with the ability to read situations and act with empathy and tact.
• Strong written and verbal communication skills.
• Discretion and trustworthiness — handling confidential information with care.
• Tech‑savvy: confident with MS Office, Google Suite, and collaboration tools (e.g. Slack, Trello, Time Management to help keep things on track).
• Problem‑solver with initiative, resourcefulness, and a “can‑do” attitude.

Personal Qualities

• Calm under pressure; able to create order out of chaos.
• Resilient, adaptable, and comfortable with shifting priorities.
• Proactive self‑starter who anticipates needs rather than waits for instruction.
• Approachable, empathetic, and supportive — a steadying influence.

Why Join?

This is an opportunity to make a real difference in the life of a senior leader by creating the space and structure needed for him to perform at his best. You will be trusted as a key partner in both business and personal matters, gaining unique exposure to high‑level decision‑making and building a close working relationship in a role that is as impactful as it is varied.

This is a highly personable and credible Managing Director to work with in a SME business that is experiencing significant and continual growth.

The Salary and benefits are negotiable, dependent on the experience that you bring and will include Private Medical, Death in Service benefit and Free Parking.

Please note that this is an office‑based role in the centre of Bury.

A car owner / driver is essential.

Join this dynamic team and contribute to the continued growth! If you’re an ambitious individual with a passion for your work, we’d love to hear from you.