Personal Assistant to Directors

Law Support Limited; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading US law firm in London is seeking a Personal Assistant to Directors. The role involves managing complex calendars, coordinating meetings, and supporting two Administration Directors with office-wide projects. The ideal candidate will have prior experience supporting senior leadership in a law firm or professional services. Attention to detail, communication skills, and proficiency in Microsoft Office and Adobe Acrobat are essential. This position offers a competitive salary and benefits with hybrid working arrangements.

Benefits

Competitive salary & benefits package

Hybrid working arrangements

Qualifications

• Prior experience supporting senior leadership, ideally within a law firm.
• Professional services environments will also be considered.
• Demonstrated experience with expense platforms, Adobe Acrobat, and Microsoft Office.

Responsibilities

• Manage complex calendars, coordinate meetings, and create agendas.
• Research and prioritise requests and enquiries.
• Coordinate travel arrangements and reconcile expenses.
• Draft and format presentations and leadership materials.
• Build relationships with internal and external teams.

Skills

Attention to detail

Communication skills

Organisational skills

Tools

Microsoft Office

Adobe Acrobat

Expense platforms

Job description

We are currently recruiting on behalf of a leading US law firm, to assist them in their search for a new Personal Assistant to Directors.

This is a new role in their London office, to work as part of their highly collaborative team, whereby the successful applicant will be responsible for assisting and supporting two Administration Directors with office-wide projects.

Responsibilities will include:

• Managing complex calendars, coordinating meetings and schedule changes, and creating agendas and meeting materials.
• Researching and prioritising requests and enquiries, determining a relevant response.
• Coordinating travel arrangements.
• Reimbursing and reconciling expenses.
• Drafting and formatting presentations and leadership materials.
• Responding to emails, calls, and internal communications.
• Building relationships with internal and external teams.
• Collaborating with relevant stakeholders to support firm initiatives.
• Tracking action deadlines and ensuring timely completion.
• Collating and preparing data to support budget and firmwide processes.
• Supporting department administrative duties.
• Assisting in the organisation of office events.

The firm are offering a competitive salary & benefits package, and hybrid working arrangements are in place.

Suitable candidates will have gained prior experience supporting senior leadership, ideally within a law firm, although professional services environments will also be considered. We are seeking applicants with exemplary attention to detail, communication, and organisation skills. Demonstrated experience with expense platforms, Adobe Acrobat, and Microsoft Office is highly desired.

Please do not delay in applying; applications are being welcomed now, for immediate review, in order for the interview process to commence asap.

Successful applicants will be contacted by US Law Support and provided with full details.