Personal Assistant

Brook Street; Northern Ireland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is partnering with a prestigious law firm in Belfast to find an experienced Personal Assistant (PA) for their Corporate team. The PA will support high-profile clients and manage day-to-day operations, including document production and diary management. Candidates should have at least 2 years of experience in a professional setting, strong Microsoft Office skills, and a proactive attitude. The role offers a competitive salary, dependent on experience, and a chance to contribute to complex legal projects.

Qualifications

• Minimum 2 years' experience as a PA within a professional services or partnership environment.
• Strong working knowledge of Microsoft Office and digital dictation.
• Experience with time-recording and invoicing software is a plus.

Responsibilities

• Producing high-quality documents, proposals, and presentations across Corporate matters.
• Managing the full onboarding process for new clients.
• Extensive diary management using Microsoft Outlook.
• Supporting billing processes, preparing and issuing invoices.

Skills

Proactive and organised

Attention to detail

Strong working knowledge of Microsoft Office

Positive attitude

Tools

Microsoft Office

Digital dictation systems

Time-recording and invoicing software

Document management systems

Job description

Brook Street Recruitment is delighted to be partnering with our prestigious legal client in Belfast city centre to recruit an experienced Personal Assistant (PA) for their Corporate team.

This is an excellent opportunity for a PA who thrives in a fast-paced professional environment and is keen to build their career within a leading international law firm. You will work closely with Partners and Fee Earners on multi-jurisdictional matters, supporting high‑profile clients and contributing to the smooth delivery of complex legal projects.

Key Responsibilities

As a PA within the Corporate team, you will play a vital role in ensuring the seamless running of day‑to‑day operations, including:

• Producing high-quality documents, proposals, and presentations across a range of Corporate matters
• Fast and accurate document production using industry‑standard systems
• Managing the full onboarding process for new clients in line with compliance procedures
• Extensive diary management using Microsoft Outlook
• Coordinating travel, conferences, and accommodation
• Supporting billing processes, including preparing and issuing invoices and following up on outstanding payments
• Providing support on various administrative and project tasks as required
• Offering proactive support to other departments, including occasional reception cover

About You

They client is seeking a motivated, professional team-player who embodies the firm's culture and values, and who takes pride in delivering exceptional work.

Essential Criteria:

• Minimum 2 years' experience as a PA within a professional services or partnership environment (legal experience highly advantageous)
• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital dictation
• Proactive, organised, with excellent attention to detail and a positive, can‑do attitude

Desirable:

• Experience with digital dictation systems such as Bighand
• Familiarity with time‑recording and invoicing software (e.g., Expert)
• Experience of matter inception and document management systems such as Intapp Open or iManage
• Ability to produce presentations in line with the firm's communication style

Salary: Dependent on experience

To apply: Please send your CV to Colleen Farquharson via the link provided.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.