People & Culture Associate Advisor

7IM; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading financial services company in Greater London is seeking a People & Culture Associate Advisor to support various HR functions throughout the colleague lifecycle. The role involves assisting in recruitment, onboarding new employees, and advising management on employee matters. Ideal candidates should possess a degree, strong organizational skills, and effective communication abilities. The position offers an opportunity to contribute to continuous improvement projects and ensure HR compliance across the organization.

Responsibilities

• Collaborate with Talent Acquisition for recruitment processes.
• Oversee onboarding of new starters and ensure proper record-keeping.
• Maintain colleague records and compliance with GDPR.
• Provide first-line advice on HR queries.
• Contribute to P&C projects aimed at improving efficiency.

Skills

Strong organisational and time-management skills

Excellent verbal and written communication skills

Proactive and self-motivated

Attention to detail and accuracy

Confidence in providing HR advice

Proficiency in Microsoft Office

Education

Degree Level

Level 3 CIPD Qualification or working towards HR qualification

Job description

About The Role

The People & Culture (P&C) Associate Advisor provides critical support across all areas of the colleague lifecycle while developing foundational advisory skills. Acting as a junior-level Advisor, this role combines operational responsibilities with an opportunity to provide first-line advice to managers on routine People matters and contribute to the continuous improvement of P&C processes.

The role ensures that P&C services are delivered efficiently and in compliance with company policies and employment legislation, supporting the broader remit of the P&C team.

This role extends to supporting all the Private Wealth entities within the 7IM Group, such as the 7IM - Private Client Team, Partners Wealth Management, Partners Wealth Solutions Limited and Amicus Wealth Management.

This role reports into the Head of People – Private Wealth.

Responsibilities

Recruitment

• Collaborate with the Talent Acquisition team to manage recruitment processes, taking ownership of entry-level and mid-level roles.
• Maintain and update the Applicant Tracking System (ATS) and recruitment tracking spreadsheets with the Talent Acquisition Assistant, ensuring accuracy and addressing recruitment-related queries.
• Support and guide hiring managers on fair and effective selection processes, including shortlisting, interviews, and decision-making.
• Draft, update, and maintain job descriptions and recruitment templates, ensuring alignment with business needs and best practices.
• Assist hiring managers during interviews, ensuring processes align with 7IM’s values and requirements.

Onboarding & Off-boarding

• Oversee the onboarding of new starters for relevant business areas; reviewing all necessary new joiner paperwork before they are sent out and supporting the People & Culture Administrator during the process of carrying out the onboarding process, including right to work checks, reference checks, arranging DBS / credit checks & IT access.
• Ensuring accurate employee records and HR system data for new starters and existing colleagues.
• Track probationary periods, and review probation pass letters issued by the People and Culture Administrator. Support line managers with performance concerns, and issue probation extension letters when necessary.
• Manage offboarding activities, including resignation letters, updating records, conducting exit interviews, and processing regulated references efficiently.
• Improve and standardise onboarding, induction, and offboarding processes, ensuring consistency across newly acquired entities.

Colleague Lifecycle / Service Support

• Maintain accurate and up-to-date colleague records and HR system data, ensuring compliance with GDPR and company policies.
• Manage key lifecycle events such as probation reviews, absence tracking, and offboarding processes, providing advice and support to managers.
• Prepare employee documentation, including probation outcomes and performance review letters.
• Support absence management processes, identifying trends and advising on appropriate actions.
• Assist with maternity, paternity, and parental leave processes, offering guidance on entitlements and coordinating related documentation.
• Act as a role model by upholding 7IM’s Vision, Purpose, Values, and Personalities.
• Ensure all processes comply with FCA Consumer Duty principles, contributing to positive client outcomes.

Talent Development

• Ownership of 7IM Training & Development process for Private Wealth entities, managing the administration / coordination of all requests and scheduling training.
• Reviewing and requesting the necessary approvals for all staff members’ training requests and reviewing training agreements.
• Work closely with the Training & Competence Manager to help deliver on T&C strategy.
• Assist in the annual SMCR process, manage MRT, Code Staff lists.

Advisory Support

• Provide first-line advice to employees and managers on routine HR / People queries, such as absence management, probation reviews, performance manage and policy guidance.
• Support managers in addressing straight forward performance management cases, escalating complex issues as necessary to the P&C Advisor / Business Partner.
• Assist in employee relations matters, including preparing documentation and taking notes during meetings.

Project & Continuous Improvement

• Contribute to P&C projects aimed at improving efficiency, such as digitising processes or enhancing colleague touchpoints.
• Support the Head of People – Private Wealth with post-integration activities following mergers and acquisitions, ensuring the standardisation and alignment of P&C processes across entities.
• Identify opportunities for process improvements and work with the team to implement changes.

Qualifications

About You

• Degree Level
• Level 3 CIPD Qualification is desirable or working towards an HR qualification.

Skills/Other Relevant Information

• Strong organisational and time-management skills, with the ability to handle multiple priorities and meet deadlines.
• Excellent verbal and written communication skills, with the ability to advise and influence managers and employees effectively.
• Proactive and self-motivated, with the ability to use initiative to identify issues, propose solutions, and take ownership of tasks without needing continuous direction.
• Attention to detail and accuracy, particularly in managing HR data, drafting documentation, and maintaining compliance.
• Confidence in providing first-line HR advice and guiding managers on recruitment, performance, and employee relations matters.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HR systems, with an aptitude for learning new technologies.
• Ability to handle sensitive and confidential information with professionalism and discretion.