People Coordinator

Kaluza; City of Edinburgh; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A forward-thinking energy company in Edinburgh is seeking a People Coordinator. This role involves managing employee support, onboarding, and maintaining HRIS records. The ideal candidate will possess strong organizational skills and experience in HR or Talent Operations. The hybrid work model promotes flexibility and collaboration, with a focus on enhancing employee experience through various support initiatives.

Benefits

Pension Scheme

Discretionary Bonus Scheme

Private Medical Insurance

Life Assurance

Access to Climate Action app

Retail discounts

5% Flex Fund

26 days holiday

Flexible bank holidays

26 weeks full pay for parental leave

Learning and home office budgets

Qualifications

• Experience in People Operations or Talent Operations.
• Hands-on experience with an HRIS system.
• Familiarity with payroll activities.
• Exceptional organizational skills in a fast-paced environment.
• Proactive problem-solving mindset.
• Strong communication and collaboration abilities.

Responsibilities

• Provide first line support on AskPeople queries.
• Manage employee records in the HRIS.
• Collaborate with Talent Acquisition for onboarding.
• Proactively improve employee experience.
• Support compliance with employment laws.

Skills

Organizational skills

Problem-solving mindset

HRIS proficiency

Attention to detail

Customer service orientation

Communication skills

Tools

HRIS (Workday)

Job description

Job title

Job title: People Coordinator

Location: Edinburgh

Salary: £40,000 - £45,000

Team: People

Reporting To: People Operations Manager

Closing date for applications: Monday 6th October 2025

Kaluza reimagines energy to bring net-zero within everyone’s reach. Our intelligent platform enables energy utilities to unlock the full value of a radically changing energy system and propel us to a future where renewable energy is sustainable, affordable and accessible for all.

From automating and simplifying core operations including billing to create a lower-cost, higher-engagement experience, to optimising energy usage across smart devices in the home, we turn tough challenges into win-win-win outcomes for customers, suppliers and the energy system.

At Kaluza we embrace a flexible, hybrid work model that balances autonomy with the power of in-person connection. Many of our teams find value in coming together regularly to collaborate, strengthen relationships, and accelerate progress. We’re focused on shaping thoughtful, team-driven approaches that support both business impact and individual well-being.

We also prioritise meaningful company-wide gatherings like our annual conference and end-of-year celebrations, that bring us together to align, connect, and celebrate.

What will I be doing?

People Operations:

• First line support on our AskPeople queries in Slack and Jira, tagging other specialists where the answer cannot be found. Provide initial support for AskPeople queries received via Slack and Jira, escalating to relevant specialists when a resolution is not immediately available.
• Continuously enhance employee information to promote self-service.
• Maintain and update employee records in our HRIS (Workday), ensuring accuracy and compliance with internal policy and procedures.
• Efficiently manage the external references inbox, responding to requests in a timely manner.
• Collaborate with the Talent Acquisition team to coordinate pre-boarding and activities, including background screening, right to work checks and contracts.
• Lead the onboarding process to make sure new hires have a great start, acting as their main point of contact before their first day.
• Support compliance initiatives related to employment law and internal best practices.
• Foster effective collaboration and communication with other support functions (e.g., Tech Services, Finance).
• Pro-actively seek out opportunities to improve employee experience.
• Support the People leaders on ad-hoc activities that enhance employee engagement and strengthen our culture as we grow.

Workplace:

• Weekly ordering and tidying of our Edinburgh office supplies and groceries.
• Ad hoc event and facilities support as required for Edinburgh (for example client visits, or health & safety checks such as fire drills).

About You

You're a highly organized, empathetic, and proactive People professional with a passion for delivering an exceptional employee experience. You thrive in a dynamic environment, love solving problems, and are eager to contribute to a growing company's culture. You're the kind of person who sweats the small stuff because you know it makes a big difference to people's day.

Ideally you’ll have/be:

• Experience in People Operations or Talent Operations: You’ve previously worked within a People (HR) or Talent Acquisition function, understanding the critical role operations play in the employee lifecycle.
• HRIS System Proficiency: Hands-on experience with an HRIS system (like Workday) and a solid understanding of how to leverage it to deliver seamless services and maintain accurate records.
• Payroll Support Experience: Familiarity with supporting monthly payroll activities, ensuring accuracy and timely processing.
• Exceptional Organizational Skills: Known for your meticulous attention to detail and ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment.
• Proactive & Problem-Solving Mindset: You actively seek out ways to improve processes, anticipate needs, and resolve issues before they escalate.
• Customer-Centric Approach: You’re passionate about providing outstanding support and a positive experience to employees at every touchpoint, from onboarding onward.
• Strong Communicator & Collaborator: Able to build rapport quickly, communicate clearly and empathetically, and work effectively with various teams and stakeholders.

Kaluza Values

We have five core values that guide us as a business: We’re on a mission, We build together, We’re inclusive, We get it done, We communicate with purpose.

Read more about our values over on our careers site.

From us you’ll get

• Pension Scheme
• Discretionary Bonus Scheme
• Private Medical Insurance + Virtual GP
• Life Assurance
• Access to Furthr - a Climate Action app
• Free Mortgage Advice and Eye Tests
• Perks at Work - access to thousands of retail discounts
• 5% Flex Fund to spend on the benefits you want most
• 26 days holiday
• Flexible bank holidays, giving you an additional 8 days which you can choose to take whenever you like
• Progressive leave policies with no qualifying service periods, including 26 weeks full pay if you have a new addition to your family
• Dedicated personal learning and home office budgets
• And more…

We want the best people

We’re keen to meet people from all walks of life — our view is that the more inclusive we are, the better our work will be. We want to build teams which represent a variety of experiences, perspectives and skills, and we recognise talent on the basis of merit and potential.

We understand some people may not apply for jobs unless they tick every box. But if you're excited about joining us and think you have some of what we're looking for, even if you're not 100% sure, we'd still love to hear from you.

Find out more about working in Kaluza on our careers page and LinkedIn.

You can also find our Applicant Data Protection Policy here.